General Fire Safety Policies, Procedures and Instructions

 

Police and Fire Emergency Numbers:

 

General Responsibilities:

It is essential that the campus community be prepared to respond appropriately in the face of emergencies such as fires, explosions, and chemical releases. The following procedures are to be used by employees and students to thoroughly understand the General Fire/Emergency Evacuation Procedures.

 

The key to a successful evacuation is planning. Each member of the faculty and staff and all students should familiarize themselves with the universityÕs emergency procedures, evacuation plan and instructions. They should also become familiar with the buildings which they occupy, including the location of the nearest available exits, fire alarm pull stations, and fire extinguishers. All of the faculty, staff and students must know their responsibilities.

 

Kean University personnel respond to fire alarms (24 hours-a-day, 365 days-a-year) to assist the Fire Department with building and room entry. University personnel also provide safety and evacuation information about particular buildings, fire alarm systems and practice of inspecting buildings. University personnel assist the Fire Department by locating alarm areas, as well as checking and operating fire alarm control panels under the direction of the Fire Department Incident Commander. The Senior Fire Safety Officer and University Police do not fight fire unless the Fire Department asks for assistance.

 

When the fire department responds to the university, the fire department Incident Commander is the main authority at the scene.

 

Faculty, staff and students are expected and required to cooperate with and follow the directions of the Fire Department Incident Commander who may communicate his/her commands to the University police, University officials and other emergency personnel. Failure to cooperate may result in disciplinary action by the University. Failure to evacuate a building or location may result in criminal complaint or arrest.

 

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Before a Fire Emergency

 

 

On Discovering a Fire

 

        alarm pull station.

 

 

 

 

 

 

 

 

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On Hearing the Fire Alarm

 

 

If You Are Not Able to Leave

 

    NOT OPEN THE DOOR. If it is not hot, brace yourself behind

        the door and open it slightly. If heat or heavy smoke is present,

        close the door and stay in your room. KEEP LOW TO THE FLOOR.

 

Exiting

 

         close to the wall to allow the Fire Department and other emergency 

         personnel to get to the fire floor or the location of the emergency.    

 

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Fire Evacuations: Occupants with Disabilities

It is required that University Police know of Faculty, Staff and studentÕs immobility, whether temporary or permanent. The Senior Fire Safety Officer should also be informed about immobile faculty, staff and students. Prior to an emergency evacuation of any kind, a partner should be assigned or chosen to accompany and remain with the disabled occupant. Attempting to carry an immobilized person is discouraged. If a fire alarm is activated, the following procedures should be followed at all times: 

Fire Safety Equipment

The safety of the Kean University community is everyoneÕs responsibility, and equipment and facilities are maintained to enhance safety. Accordingly, Kean University has a ÒZero ToleranceÓ policy regarding tampering with fire safety equipment. Tampering with any fire and safety equipment is prohibited. Deliberately causing a fire alarm, falsely reporting a fire or a bomb threat, setting a fire, possessing highly combustible materials, vandalizing any fire system or misusing any piece of fire equipment (fire extinguisher, pull stations, pull station cover boxes, bells, smoke detectors and sprinklers) are all acts that will be referred to a University hearing officer for adjudication. Violations of this nature may result in severe disciplinary action. Faculty, staff or students having any information regarding a false alarm or fire should report the facts to University Police immediately. Violators will be prosecuted to the full extent of the law.

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What Are "False Alarms?"

A false alarm is when a person intentionally relays in a false report of a fire or related emergency. This causes emergency crews (Township of Union Fire Department, Hillside Fire Department, Elizabeth Fire Department and University Police) to respond and expend time and effort in responding to a non-existing emergency situation. False alarms kill! It has been documented by numerous fire agencies around the country that a number of fire departments responding to false alarms have been involved in accidents while responding to such reports, which resulted in emergency response personnel being killed or injured, and vehicles and equipment damaged. In addition, emergency response personnel responding to false alarms may be delayed in responding to real emergencies where lives are at stake.

Fire detection systems in Kean University facilities are designed to respond to conditions of smoke and/or heat. How does a smoke detector work? When a foreign object or substance enters the inner chamber of a smoke detector, it activates the detector's sensor, which sends a signal to the fire alarm control panel and sets off the fire alarm. However, a smoke detector cannot distinguish the differences in smoke, dust, insects, and water.

All fire alarm systems on campus are connected to a central receiving station that is monitored 24 hours-a-day, 365 days a year by the University Police Department. When a fire alarm goes off in a campus building, the dispatcher within seconds is alerted as to which building. Upon being notified of an alarm, the University Police Dispatcher calls the Local Fire Department (Township of Union Fire Department). Each call is taken seriously and response ensues within an average of 3 minutes.

Fortunately, the cause of most fire alarms is not fire, but something else. Causes can be accidental (unattended cooking, somebody bumping into a fire alarm device, a contractor spray painting, sawing/sanding wood, or welding too close to a detector), unintentional (dust or insects the detector sees as smoke, or a smoke detector too close to a kitchen area, or water that leaks into a detector, an electrical storm, or a faulty wire).

The number of fire alarms on campus could be greatly reduced if we just pay more attention to our surroundings and what we are doing. Fire alarms disrupt campus life: classes, labs, special activities, office activity, sleep, etc. It is the goal of the Senior Fire Safety Officer, on behalf of the university, to reduce the number of fire alarms on campus through education, maintenance and testing of alarm detection and suppression systems and partnering with the fire departments and key university officials to find ways to reduce the number of fire calls at the University.

 

 

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Fire Drills

Fire drills are conducted twice a year to further insure the safety of students who live in University housing. The first drill is scheduled early in the fall semester and all residents are told in advance. The second drill is conducted some time during the spring semester with no advanced warning.

Floor Resident Assistants act as fire marshals during fire alarms. Emergency stairways are located at each end of the building. Under no circumstances are the elevators or center doorways to be used during a fire alarm. In case of fire alarms, lock all windows and doors, and proceed out of the building to a distance of at least 150 feet before stopping. Everyone must evacuate the building immediately upon activation of fire alarms. Shelter may be taken in a designated alternative location. Anyone found in the building during a fire alarm evacuation (whether or not the alarm is still sounding) will be sanctioned by Residence Life and Housing staff and possibly the University Police. Failure to respond to fire alarms or emergencies, or failure to respond to directions of staff, police or fire officials will be considered a serious violation of the Housing Contract and may result in fines and disciplinary action. After being cleared by the Senior Fire Safety Officer or his designate to re-enter the building, residents and guests must use the main building entrance only.

If residents do not evacuate a building in a reasonable amount of time, the drill may be repeated until the Senior Fire Safety Officer is satisfied with the evacuation time. All repeat drills may be unannounced at the discretion of the Senior Fire Safety Officer.

Fire drills are also conducted on a regular basis for the University Child Care Centers. Drills for other campus buildings are conducted at the request of the buildingÕs occupants and scheduled accordingly.

In short, when the fire alarm sounds, ALL occupants must leave the building immediately-even if someone claims that it is a false alarm. Occupants shall not use the elevator and shall not assume it is an alarm test (unless a test is announced).

FIRE ALARMS SHOULD NEVER BE TAKEN LIGHTLY!

 

 

 

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Fire Alarm Testing

Testing of all fire detection and suppression systems are performed by independent companies to ensure compliance with all applicable codes and standards. 

Fire alarm tests are scheduled during the summer months, with notices sent to key building occupants. Those persons are responsible for informing the rest of the building occupants of the date and time of the test.

On a regularly scheduled basis, the Senior Fire Safety Officer schedules, checks and tests fire alarm systems, smoke detectors, sprinkler systems, fire extinguishers and fire hoses. In accordance with State Law, fire alarms are tested at least once a year by our authorized fire system maintenance contractor to make sure the systems are working properly in case of a real fire.

During a fire alarm test, all bells and/or horns are sounded first to make sure they are operating properly. This takes approximately three to five minutes. Then the bells are silenced and the rest of the system is tested. If a bell or horn does not work, it must be repaired. If building occupants notice that nearby bells or horns do not sound, they should bring it to the attention of the Senior Fire Safety Officer at extension 75010, Facilities & Campus Planning Ext. 75000 or University Police Ext. 74800.

To ensure the safety of resident students, fire alarm systems in all residence halls are tested three times a year. Residence halls are tested more often because they are living quarters, occupied 24 hours-a-day. University residential facilities are equipped with smoke alarms, fire extinguishers and sprinklers. Maintenance and repair of fire detection and suppression devices are coordinated by Kean UniversityÕs Senior Fire Safety Officer.

INSPECTIONS

Inspections of all life safety devices are continuously performed THROUGHOUT the University. All fire alarm systems are tested annually before the start of the fall semester. The fire alarms are monitored 24 hours a day, 365 days a year at the University Police Headquarters.

Sprinkler systems are tested annually and inspected quarterly. All of the Resident Halls are fully sprinkled. Some of the academic buildings have sprinkler systems as well.

Cooking equipment in food service facilities are protected by hood suppression systems. This is like a fire extinguisher that is hooked up to the hood above the stove. These systems are tested every 6 months.

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Kean UniversityÕs fire safety program is under the jurisdiction of the Department of Community Affairs, Division of Fire Safety. Under the authority invested in the Division of Fire Safety by the Uniform Fire Code, this state agency inspects all campus facilities. Some buildings are inspected quarterly depending on their classification and use. Kean UniversityÕs Senior Fire Safety Officer inspects the buildings throughout the year to insure compliance with all State codes.

Fire extinguishers

A portable fire extinguisher can save lives and property by putting out or containing small fires until the Fire Department arrives; but portable extinguishers have limitations. Because a fire can grow and spread so rapidly, the number one priority for residents is to get out of the building safely.

There are approximately 1000 fire extinguishers on campus. All fire extinguishers are inspected monthly, and hydrostatically tested in accordance with N.F.P.A 10. If anyone sees a fire extinguisher with an old inspection tag or an extinguisher that is damaged or missing, please report the location to the Senior Fire Safety Officer at extension 75010. Tampering with a fire extinguisher is a violation of the law and violators will be prosecuted to the fullest extent of the law!

Fire Extinguisher Safety Tips:

 

 

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During the first floor meeting of the year, Resident Assistants introduce the residents to the fire safety equipment. The PASS method (Pull, Aim, Squeeze, Sweep) is used to explain proper use of a fire extinguisher.

SPRINKLERS

Sprinklers are an important part of the fire protection system in all Kean University residence halls and several other campus buildings. All residence halls have now been retrofitted with sprinkler systems. Like fire alarms, these systems are checked on a regular basis. Their purpose is to suppress a fire and keep it from spreading. Water flowing in the system triggers the fire alarm. Please report any leaking sprinkler equipment to the Senior Fire Safety Officer at extension 75010, Resident Life & Housing Office at extension 76800 or University Police at extension 74800.

One of the popular activities in some buildings is "hall sports" (throwing objects like balls and Frisbees in hallways and sticking chewing gum on sprinkler heads). These activities can damage and impair fire sprinkler systems. Designed to be sensitive to rising temperatures, sprinkler heads can be easily damaged when they are bumped. Likewise, hanging any objects or decorations from sprinkler heads and pipes can not only cause damage, but it is illegal if done intentionally.

Water from a sprinkler can leave oily stains on carpet and other furnishings. Residential Life & Housing is charged with reporting any damage in residence halls--and will bill the person responsible for damages.

Fire Prevention

 

Throughout the University, including Dorms

 

The following items are prohibited in order to help prevent fires at the university. Please be advised that while this list is extensive, it is in no way all inclusive. The list is intended to provide a guideline to be used.

 

 

 

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a.   On any portion of a building;

b.   Within any room or space of a building;

c.    Within five feet of any combustible exterior wall;

d.   Within five feet, vertically or horizontally, of any opening in any wall; or

e.   Under any building overhang.

 

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In the Dorms

 

Please be advised that while this list is extensive, it is in no way all inclusive. The list is intended to provide a guideline to be used.

 

Due to the presence of kitchen equipment in the residence hall apartments, the fire alarm systems are very sensitive.

To avoid unnecessary fire alarms:

á      A person shall not take or utilize an open flame or light in any structure or other place where highly flammable, combustible or explosive material is utilized or stored.

¥   Smoking is not permitted in the corridors. Where smoking is permitted, suitable non-combustible ash trays or match receivers shall be provided on each table and at other convenient locations.

¥   Do not use a steam iron in the bedrooms of apartments.

¥   Do not spray aerosol cans near smoke detectors.

¥   Never leave stoves or ovens unattended while cooking.

¥   Candles and incense are not permitted anywhere in the residence halls.

¥   Excessive smoking in the bedrooms of the apartment buildings may activate the fire alarm. To avoid this, open the bedroom window or smoke in the kitchen or living room area.

¥   Never smoke in bed.               

á      Do not decorate common areas with hanging or other items (including holiday decorations).

á      Avoid any manner which would contribute to the spreading of smoke or fire.

á      Do not hang or attach anything to, or on, any lamp, light fixture, sprinkler head or any other fire detection and suppression devices.

á      Anything that damages, misuses, or otherwise interferes with the ready and proper operation of any fire detection or fire suppression equipment and related signs is forbidden. This includes, but is not limited to: sprinklers, heat and smoke detectors, extinguishers, fire alarm controls panels, notifiers, pull stations, annunciators, exit signs, and fire violation signs.

 

 

 

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á      Door stops, wedges and other unapproved hold-open devices on fire doors shall be prohibited. Self-closing and automatic-closing devices shall be approved. Where it is desired to keep doors open, an automatic-closing device actuated by automatic fire detectors shall be provided in accordance with the building code. All unauthorized devices used to prop open doors will be removed immediately.

á      Do not tamper or pull the fire alarm in a false manner. Individual(s) responsible for pulling false alarms will be fined $250.00 and will face both disciplinary and legal action.

á      Use of fire-fueled or electric grills for any purpose inside dorm buildings or in open spaces is prohibited.

á      Unauthorized modification of residence hall space and the furnishings contained within, including the installation of any air conditioners or lofts, paints, any personal furnishings is prohibited.

á      The installation of personal locks or chains, waterbeds, splicing cable lines, use of materials that damage the surfaces of the apartments or building interiors or prevents equipment from working properly is prohibited.

á      Do not move wardrobes from their original locations or store items on top of them.

á      Items stored in hallway closets must be at least 35 inches from the circuit breaker boxes.

á      Electrical heat producing appliances (stoves, George Foreman grills, toaster ovens, hot plates, and heating units) are prohibited, including all appliances that are not UL listed and appliances that are recalled by the manufacturer.

 

Records are kept on the number of times a smoke detector is set off in an apartment or residence hall room. When only one smoke detector goes off in an apartment or room it is called a Trouble Alarm. Residents will be fined and/or sanctioned for three or more Trouble Alarms during a particular semester. In addition, students will be assessed a residence hall charge when the fire alarm for the entire residence hall is set off due to tampering or pulling a false fire alarm station. For each false alarm, the floor on which the alarm was set will be charged $250. All residents of the hall will share this charge unless individuals responsible are identified. Damage to smoke detectors or fire safety equipment will be billed to individual residents in apartments/rooms or as common area damage.

 

 

 

 

 

 

 

 

 

 

 

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Use of Places of Assembly

 

The individual requesting the ÒSet UpÓ is responsible for ensuring that the approved ÒSet UpÓ is not re-arranged. Should an inspection by the Senior Fire Safety Officer reveal that the ÒSet UpÓ was re-arranged without proper authorization, the person requesting the ÒSet UpÓ will be subject to any remedies contained in the fire codes.

 

Fire Lanes

 

The fire official may require and designate public or private fire lanes as deemed necessary for the efficient and effective operation of fire apparatus. Fire lanes shall have a minimum width of 18 feet. Designated fire lanes shall be maintained free of obstructions and vehicles and shall be identified in an approved manner.

 

Uniform Fire Safety Act/Uniform Fire Code

 

Kean University is bound by the regulations set forth in the Uniform Fire Safety Act. A copy of the Uniform Fire Code is on file at the office of the Senior Fire Safety Officer located at Facilities & Campus Planning.

 

The Uniform Fire Safety Act also referred to as The Uniform Fire Code of the State of New Jersey (N.J.S.A. 52:27D-192 et seq.) was approved November 12,1983. The ACT establishes a uniform, minimum fire safety code enacted by the Senate and General Assembly of the State of New Jersey.

 

52:27D-193. Liberal construction

 

This act is remedial legislation necessary to protect life and property within the State from danger of destruction by fire and explosion and shall be liberally construed to effectuate these purposes.

 

 

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52:27D-195. Purpose

 

It is the purpose of this act to ensure that:

  1. All areas of this State are protected by a uniform, minimum, fire safety code which will protect the lives and property of the StateÕs citizens.
  2. Uniform, thorough and adequately funded fire safety inspections protect the public whenever buildings which pose a serious life safety hazard are found.
  3. Penalties for violations are both swift and commensurate with the gravity of the offense.

 

The Uniform Fire Code of the State of New Jersey provides for the local enforcing agency to adopt more restrictive regulations; but does not provide for the local enforcing agency to adopt regulations that are less restrictive than the Uniform Fire Code. It follows that any university administrative official, staff, faculty, student, employee, contractor, vendor etc. does not have authority to suspend, modify, set aside or override any of the regulations of the Uniform Fire Code of the State of New Jersey.

 

Any and all changes to the above General Fire Safety Policies, Procedures and Instructions shall be made in coordination with the Senior Fire Safety Officer of Kean University, to help ensure compliance with the state of New Jersey Uniform Fire Code.

 

5:70-1.7. Severability

 

If any provision of the Code or the application thereof to any person or circumstances is held invalid, the invalidity shall not affect other provisions or applications of the Code which can be given effect and to this end the provisions of the Code are severable.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

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