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Cougar Link Organization Administrator User Guide

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Cougar Link Organization Administrator User Guide

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Welcome to the Cougar Link Organization Administrator User Guide. This guide is intended to help student organization leaders take advantage of the features of the Cougar Link system and better manage their organizations.
 

RECOMMENDED ORGANIZATION LEADERSHIP ROLES
PRESIDENT
The president is the highest executive officer in any student organization. The president is appointed or elected during the election process. Presidents are considered super users in Cougar Link. The president has the ability to customize all features specific to their organization including: Home Page, News, About, Events, Roster, Photo Galleries, Documents, Forms, Service Hours, and Elections.
 
VICE PRESIDENT
The vice president is the second highest officer in any student organization. The vice president has the responsibility of serving as president in the president’s absence. Vice presidents are considered advanced users in Cougar Link. Vice presidents have the ability to customize most features specific to their organization including: News, Events, Photo Galleries, Documents, Forms and Service Hours.
 
TREASURER
The treasurer is the executive board officer in charge of tracking the organization’s finances. If an organization has a budget the treasurer will keep track of spending and complete any requisition forms for financial requests or special projects. Treasurers are considered advanced users in Cougar Link. Treasurers have the ability to customize most features specific to their organization including: News, Events, Photo Galleries, Documents, Forms and Service Hours.
 
SECRETARY
The secretary is the executive board officer in charge of the organization records, roster management and documenting minutes from group meetings. Secretaries are considered super users in Cougar Link. The secretary has the ability to customize all features specific to their organization including: Home Page, News, About, Events, Roster, Photo Galleries, Documents, Forms, Service Hours, and Elections.
 
DIRECTOR OF PUBLIC RELATIONS
The director of public relations is the executive board officer in charge of the organization's marketing and advertising. Directors of public relations are considered advanced users in Cougar Link. Treasurers have the ability to customize most features specific to their organization including: News, Events, Photo Galleries, Documents, Forms and Service Hours.
 
ORGANIZATION CREATED POSITIONS
Organization Created positions are special executive board members whose job responsibilities or functions differ from those of the president, vice president, secretary, treasurer, and director of public relations. Created positions are considered special members. Created position’s abilities in Cougar Link will be determined and edited by the organization executive board.

ADVISOR
The advisor is an institutional representative who assists student groups in areas of organizational development and program support. The advisor serves as a consultant to the group and assists the group and its members in achieving organizational goals. The advisors are considered advanced members in Cougar Link and do not have the ability to customize group pages. The advisors primary function in cougar link is to observe the groups page and monitor that members are conducting the page within Kean University's mission, policies, and procedures.
 

ORGANIZATION PROFILE
ABOUT US
Every organization on Cougar Link has an About Us section. The About Us section gives a brief synopsis of the mission of the organization. The About Us section is a way for organizations to give pending or perspective members an idea of the organization's purpose before they attend an actual meeting. The About Us section is the first thing that appears when an organization page is opened. To edit an About Us section, locate the organization you wish to edit. Organizations that you are currently a part of can be accessed from the My Involvement menu on the top of your screen. Once the My Involvement menu has been accessed, select the Current Memberships tab to view all the student groups you are currently a member of. From the list of student groups that appear under the Current Memberships tab select the group you wish to edit the About Us section for and then select the Organization Site tab to open the organization's page. Once the student group page has been opened locate the organization management menu on the left side of the screen and select the About option. Once the About option has been opened, select the Edit tab on the top of your screen. Once the Edit tab has been selected, several text boxes will appear. The first two text boxes titled Summary and Full Description allow the user to input the information that will appear in the About Us section of the organization's home page. The Summary text box is the information box that edits the brief summary that appears on the group home page. The Full Description text box supplies all the additional information for an organization that does not appear in the summary. Once all information has been inputted into the text boxes, select the Update icon at the bottom of your screen to complete all changes.
 
CONTACT INFO
The contact information for every organization lists the best alternatives for any outside members to contact the group. Contact information can be viewed on the organization home page in the right corner of the screen, or in the About section of the organization. To edit the contact information locate the organization you wish to edit the contact information for. Once the organization has been selected, locate and open the About section under the organization management menu. Once the About section has been opened select the Edit icon on the top of the page. Once the Edit icon has been selected several text boxes will appear. The Contact Information text boxes will appear on the second half of the page. Contact information boxes include: Street Address, City, State/Province, Zip/postal Code, Country, Phone/Fax number, E-mail and External Website Page Links. Once all of the information has been inputted, select the Update icon on the bottom of the screen to complete changes made to the contact information.
 
SEND MESSAGE TO PRIMARY CONTACT
To send a message to the primary contact of an organization, locate the organization you wish to message. Once the page has been opened locate the About section from the organization management menu. Once the About section has been opened, the contact information and the name of the primary contact for the organization will be listed on the right side of the screen. The Send Message icon is located directly under the name of the primary contact. Once the Send Message icon has been selected a new screen will open with a drop down menu and text box. The drop down menu titled Subject will allow the user to select the type of message they wish to send: General question, Interest in Joining, Next Event, Feedback, Reporting a concern, or General Comment. In the text box titled Body, write the message you wish to send to the primary contact and select the Send Message icon. The message will then be sent to the primary contact of the organization.
 
ORGANIZATION WALL
The organization wall is a communication tool for sending and receiving information within a group. Only members of an organization can see and write on the organization wall. To write a message on the organization wall, open the page of the organization you plan to contact. The wall will appear in the About Us section on the group homepage. A text box will open on the top of the organization wall. Type the message you wish to display on the organization wall and then select Post to post your message on the wall. 
News Article: The organization wall also allows members to write and publish news articles. To publish a news article on the organization wall, select the Post News Article icon. The Post News Article icon is located directly above the organization wall. Once the Post News Article icon has been selected a new screen will open. The Screen will display three text boxes: Title, Summary and Story. Fill out all necessary information in the text boxes and select the Save Article icon to save and post your News Article.
Filter: The organization wall can also be filtered to display selected information to users. On the top of the organization wall two filter options will be displayed: Show all posts and Show News. Once one of the options has been selected the organization wall will be filtered to the selected criteria.
 

EVENTS
Cougar Link allows every student group to create and manage group events through their organization's page. To begin event management on Cougar Link, access the organization you wish to manage an event for. Organizations that you are currently a part of can be accessed from the My Involvement menu on the top of your screen. Once the My Involvement menu has been accessed, select the Current Memberships tab to view all the student groups you are currently a member of. From the list of student groups that appear under the Current Memberships tab, select the group you wish to manage an event for, and then select the Organization Site tab to open the organization's page. Events can be either public or private. Public events will circulate on the University's flyer board so users of Cougar Link community can access and RSVP to events. Private events are events that can only be viewed by members of the organization that created the event.

CREATING AN EVENT
To create an event, locate the organization you wish to create an event for. Once the organization page you wish to create an event for has been opened, select the Events option on the management menu. Once the Events section has been opened select the Create an Event tab on the top left corner of the screen. A new screen will open with of text boxes for the user to fill out all required event information:
Event Name: The name and title of the Event being submitted.
Location: The designated area the event will take place.
Description: A brief statement describing the activities that will take place during the Event.
Start Time/End Time: The start time is the anticipated time the event will begin and the end time is the anticipated time the event will finish. It is very important for users to be precise when putting in the start and end time for the event. Event times determine how long a flyer will remain on the university flyer board.
Event Flyer: The Event Flyer box allows users to browse through their saved files and upload the flyer he or she wishes to display.
Type: The event type describes whether the event will be open to the public, campus only, invitation only or an organization only. The type will factor into which Cougar Link users will be able to see and respond to the events created by each organization.
Categories: The event category describes what the event is, and defines the parameters of how the meeting will be conducted. Category options include: Academic/educational programs, announcements and reminders, interest meetings, organization meetings, etc.
RSVP Option: The RSVP option allows the user to determine whether the event will be an open event or an invitation only event.
At the end of event process, the creators will have to fill out several boxes of required information. The required information boxes include: submitter’s name, phone number and e-mail address. Once all information has been completed, select the Next icon at the bottom of the screen.
The next icon will bring you to a new screen for additional event information. The additional event information will allow the creator of the event to select what type of organization they are submitting the event on behalf of. Organization types include: Non-Funded Group, Funded Group, Greek-letter Organization, Honor Society, Kean University Department, Kean Ocean Student Group, Student Government, or Other. Once an organization type has been decided, select the Next icon at the bottom right corner of the screen.
The next icon will bring you to a new screen that will allow the user to select what type of event they are submitting. Event types include: Meeting, Service Event/Project, Fundraiser, Program/Event, Announcement/Reminder, or Other. Once an event type has been decided, select the next icon at the bottom right corner to advance to the final page of the event submission process. Once all details have been reviewed, the event creator can select the Submit icon at the bottom of the screen to finalize and submit the event.

EVENT APPROVAL PROCESS
The Kean University Posting Policy is still in affect; governing the posting of materials on the Cougar Link flyer board. All event posts must be approved by the Center for Leadership and Service. All funded groups must have their events approved by the Office of Student Government in University Center room 321 before they will be approved by the Center for Leadership and Service. If you have submitted an event, but you have not received notification of approval or denial within 48 hours, please contact the Center for Leadership and Service, located in University Center room 219, by calling 908-737-5170 or e-mailing cls@kean.edu.

MANAGING EVENTS
To manage an event, locate the organization you wish to manage an event for. Once the organization page you wish to manage an event for has been opened select the Events option on the management menu. The management menu is located on the left side of the screen. Once the Events section has been opened, select the Manage Events subheading. Once the Manage Events subheading has been opened, a new screen will appear with a list of upcoming events for the organization. The user has the option to filter these events by current approval status. Once the events have been filtered the user can select the event they wish to manage. Management options include: Viewing the submission, inviting people, viewing current RSVPs, and tracking attendance.
 
EDITING AN EVENT
To edit an event, locate the organization you wish to edit the event for. Once the organization page you wish to edit an event for has been opened select the Events option on the management menu. Once the Events section has been opened, select the Manage Events subheading. Once the Manage Events subheading has been opened, a new screen will appear with a list of upcoming events for the organization. The user has the option to filter these events by current approval status. Once the events have been filtered, the user can select the event he or she wishes to edit. To edit an event, select the Change icon on the top right of the screen. Once the Change icon has been selected the event information will appear and can be changed accordingly by the user. Once all changes have been made, select the Submit tab to save and submit the document.
 
CANCELLING AN EVENT
To cancel an event, locate the organization you wish to cancel an event for. Once the organization page you wish to cancel an event for has been opened, select the Events option on the management menu. Once the Events section has been opened, select the Manage Events subheading. Once the Manage Events subheading has been opened, a new screen will appear with a list of upcoming events for the organization. The user has the option to filter these events by current approval status. Once the events have been filtered, the user can select the event they wish to edit. After the event has been opened the user can cancel the event by selecting the Cancel icon on the top right of the screen. Once the Cancel icon has been selected, a new screen will appear allowing the user to give an optional closing comment. Once the closing comment is complete, select the Yes, cancel event tab to complete the cancellation.
 
INVITE PEOPLE TO EVENTS
To invite people to an event, locate the organization you wish to send invitations for. Once the organization page you wish to send invitations for has been opened select the Events option on the management menu. Once the Events section has been opened, select the Manage Events subheading. Once the Manage Events subheading has been opened, a new screen will appear with a list of upcoming events for the organization. The user has the option to filter these events by current approval status. Once the events have been filtered the user can select the event they wish to send invitations for. Management options for an event include: Viewing the submission, inviting people, viewing current RSVPs, and tracking attendance. Once the event has been opened select the Invite People tab on the right of the screen. Once the Invite People tab has been selected the user will have the option to invite people by e-mail or invite people from the organizations that the user is currently a part of. Once all of the people that the user wishes to invite have been added to the invite list, select the Send Invitations tab to send out the event invitations.
 
 
ROSTER
The Roster feature in Cougar Link allows users to manage all memberships within their student group. To access the Roster feature, locate organization’s roster you wish to manage. Organizations that you are currently a part of can be accessed from the My Involvement menu on the top of your screen. Once the My Involvement menu has been accessed, select the Current Memberships tab to view all the student groups you are currently a member of. From the list of student groups that appear under the Current Memberships tab, select the group you wish to manage the roster for, and then select the Organization Site tab to open the organization's page. Once the student group page has been opened locate the organization management menu on the left side of the screen and select the Roster tab to view the organization's roster.

MANAGE ROSTER
The Manage Roster feature allows users to edit their organization roster on Cougar Link. To get to the Manage Roster feature, open your organization’s page and select Roster from the organization management menu on the left side of the screen. Once the Roster feature has been opened, select the Manage Roster option. After the Manage Roster option has been selected the user can now begin the management process.
 
PRIMARY CONTACT
Every organization roster in Cougar Link is required to have a primary contact. The Primary Contact is the super user of the organization. In Most cases, the Primary Contact is the President or Secretary. The Primary Contact receives all notifications regarding the organization. The Primary Contact manages group membership and also completes any group registration forms. To set a member as the Primary Contact of an organization, select the Roster option from the organization management menu. Once the Roster option has been opened, select the Manage Roster subheading, and then select the Change tab next to the current Primary Contact's name on the top of your screen. Once the Change tab has been selected a drop down menu will appear. Click on the drop down menu and select the user you wish to make the primary contact of the organization. Once the user has been selected, click the Save tab to complete your changes.
 
CURRENT MEMBERS
The Current Members tab lists the members that are currently a part of the organization. Current members have the ability to write on the organization wall and receive updates from the organization. To view the current members list within your organization, select the Roster option from the organization management menu on the left side of the screen. Once the Roster feature has been opened, select the Manage Roster option. After the Manage Roster option has been opened, select the Current Members tab to view all of the members currently within the organization.
 
CURRENT MEMBERS: DELETE MEMBERS
To delete any of the current members within your student group, locate the organization you wish to delete the members from. To delete members from the organization, select the Roster option from the organization management menu on the left side of the screen. Once the Roster feature has been opened, select the Manage Roster option. After the Manage Roster option has been opened, select the Current Members tab to view all of the members that are currently a part of the organization. Check the box next to the name of any users you wish to delete. Once all users have been selected, click on the Delete icon to remove all of the selected users.
 
CURRENT MEMBERS: SEND MESSAGE
To send a message to a specific member of an organization, locate the organization you wish to send a message in. Once you've opened the organization page, locate and select the Roster option from the organization management menu. Once the Roster option has been selected three subheadings will be displayed under the Roster heading: Manage Roster, Invite People, and Manage Positions. Select the Manage Roster option. Once the Manage roster option has been selected the screen will display the organization’s roster with three tabs on the top of the screen: Current, Pending, and Prospective. To send a message to a specific member make sure the Current tab is selected, then check the box next to the person’s name you wish to message. Once the box has been checked, select the Send Message icon on the top of the screen. Once the Send message icon has been selected a text box will open. Fill out the required information you wish to send to the member and then select the Send icon to send your message.
 
CURRENT MEMBERS: MESSAGE ALL MEMBERS
To send a message to all the members of an organization, open the organization page you wish to message all members in. Once the organization page is open, locate and select the Roster option from the organization management menu. Once the Roster option has been selected three subheadings will be displayed under the Roster heading: Manage Roster, Invite People, and Manage Positions. Select the Manage Roster option. Once the Manage Roster option has been selected the screen will display the organization’s Roster with three tabs on the top of the screen: Current, Pending, and Prospective. To send a message to all members make sure the Current tab is selected, and then select the Message All Members icon on the top of the screen. Once the Message All Members icon has been selected, a text box will open. Fill out the required information you wish to send to the members and then select the Send icon.
 
PENDING MEMBERS
Every organization has the ability to invite Cougar Link users to become members. Any user that an organization may be interested in having join can be sent an invitation from Cougar Link through their e-mail. Pending members are Cougar Link users who have been invited to join an organization and have not yet accepted or denied the invitation. To view the pending members in your organization, locate the organization you wish to view the Pending Members for. Organizations that you are currently a part of can be accessed from the My Involvement menu on the top of your screen. Once the My Involvement menu has been accessed, select the Current Memberships tab to view all the student groups you are currently a member of. From the list of student groups that appear under the Current Memberships tab, select the group you wish to manage an event for, and then select the Organization Site tab to open the organization's page. Once the page has been opened, select the Roster option from the management menu on the left side of the screen. Once the Roster option has been selected three subheadings will be displayed under the Roster heading: Manage Roster, Invite People, and Manage Positions. Select the Manage Roster option. Once the Manage Roster option has been selected, the screen will display the organization’s Roster with three tabs on the top of the screen: Current, Pending, and Prospective. Select the Pending tab to view all of the pending members for the organization.
 
PENDING MEMBERS: DELETE MEMBERS
To delete any pending members who you have invited to join your organization, select the Roster option from the organization management menu. Once the Roster option has been selected three subheadings will be displayed under the Roster heading: Manage Roster, Invite People, and Manage Positions. Select the Manage Roster option. Once the Manage roster option has been selected, the screen will display the organization’s Roster with three tabs on the top of the screen: Current, Pending, and Prospective. Select the Pending tab to view all of the pending members for the organization. Check the box next to the pending member you wish to delete. Once the pending member has been selected, click on the Delete icon on the top of the screen to remove this member from the pending members section.
 
PENDING MEMBERS: RESEND INVITATION
To resend an invitation to any pending members who you’ve previously invited to join your organization, select the Roster option from the organization management menu. Once the Roster option has been selected three subheadings will be displayed under the Roster heading: Manage Roster, Invite People, and Manage Positions. Select the Manage Roster option. Once the Manage Roster option has been selected the screen will display the organization’s roster with three tabs on the top of the screen: Current, Pending, and Prospective. Select the Pending tab to view all of the pending members for the organization. Check the box next to the pending member you wish to resend an invitation to. Once the pending members have been selected, click on the Resend Invitation icon on the top of the screen to resend an invitation to this member. The member will be sent the invitation and will remain in the pending section until they accept or deny the invitation.
 
PROSPECTIVE MEMBERS
To view any prospective members who you’ve invited to join your organization select, the Roster option from the organization management menu. Once the Roster option has been selected three subheadings will be displayed under the Roster heading: Manage Roster, Invite People, and Manage Positions. Select the Manage Roster option. Once the Manage Roster option has been selected the screen will display the organization’s roster with three tabs on the top of the screen: Current, Pending, and Prospective. Select the Prospective tab to view all of the prospective members for the organization. Prospective members are all of the Cougar Link users who have requested membership to your organization. To approve/deny any of these users, check the box next to the user's name and approve/deny the prospective members accordingly by selecting the icon next to their name.  Once a prospective member has been approved or denied they will be removed from the prospective members list and added to the current members list.
 
INVITE PEOPLE
To invite a person to join your organization select the Roster option from the organization management menu. Once the Roster option has been selected three subheadings will be displayed under the Roster heading: Manage Roster, Invite People and Manage Positions. Select the Invite People option. Once the Invite People option has been selected, a new screen will open up containing a text box. In the text box users can add the e-mail addresses of all the people they wish to invite to the organization. When typing in multiple e-mail addresses separate each address using a comma. Once an e-mail address has been typed in, select the Add E-mail Address icon. Once an e-mail address has been added a list will begin to appear at the bottom of the screen. When all e-mails have been added, select the Send Invitations icon to send out the e-mail invitations. All of the people invited will appear in the prospective members list until they accept or reject the group invitation.
 
MANAGE POSITIONS
To manage positions within an organization select the Roster option from the organization management menu. Once the Roster option has been selected three subheadings will be displayed under the Roster heading: Manage Roster, Invite People, and Manage Positions. Select the Manage Positions option. Once the Manage Positions option has been selected a new screen will open up. On the new screen a list of the current positions within the organization will appear: Advisor, President, Secretary ect. Positions that can be edited will be highlighted blue and required positions will be in a standard black font. Once the position you wish to edit has been selected a new screen will open up. Users can change or edit any of the customizable features associated with the position. Make changes accordingly; then select the Save icon to finalize the changes.
 
CREATE NEW POSITION
To create positions within an organization select the Roster option from the organization management menu. Once the Roster option has been selected three subheadings will be displayed: Manage Roster, Invite People, and Manage Positions. Select the Manage Positions option. Once the Manage Positions option has been selected a new screen will open. On the new screen a list of the current positions within the organization will appear: Advisor, President, Secretary ect. On the top of the screen you will see an icon that says Create New Position. Once you’ve selected the Create New Position icon a new screen will open. When the new screen has opened, decide on a position name and position type. Once all of the information has been completed select the Create icon to finish creating the new position.
 
 
PHOTOS
CREATE AN ALBUM
To create a Photo Album locate the organization you wish to create a Photo Album for. Organizations that you are currently a part of can be accessed from the My Involvement menu on the top of your screen. Once the My Involvement menu has been accessed, select the Current Memberships tab to view all the student groups you are currently a member of. From the list of student groups that appear under the Current Memberships tab, select the group you wish to edit the About Us section for and then select the Organization Site tab to open the organization's page. Once the student group page has been opened locate the organization management menu on the left side of the screen and select the Photo Gallery option. Once the Photos section has been opened, select the Create Album tab on the top of the screen. Once the Create Album tab has been selected a new screen will open up. The new screen will ask you for the name and description of the album and how you want the album to be viewed. The album can be viewed by the: Public, Campus (Requires Login), Organization or Select Users. Once all of the information has been provided, select Create Album tab to complete the album.

MANAGING ALBUMS
To manage a photo album locate the organization you wish to manage a photo album for. Once the organization page you wish to manage the photo album for has been opened, select the Photo Gallery option from the organization management menu. Once the Photo Gallery section has been opened click on the Edit Album tab on the top of the screen. Once the Edit Album tab has been selected a new screen will open up with all of the information for the photo album. The user can the edit the Name, Description and Privacy Settings for the album. Once all the information has been filled out select the Save icon to complete the changes to the album.
 
ADD PHOTOS
To add photos to a photo album, locate the organization you wish to add photos to. Once the organization page you wish to add the photos to has been opened, select the Photo Gallery option from the organization management menu. Once the Photo Gallery section has been opened, select the album you wish to add photos to. After the album has been opened select the Add Photo tab on the top of the screen. The user can browse through saved locations and select the photo they wish to add to the album. Once a photo has been selected the user can choose to add a caption to the photo. After all changes have been made to a photo, select the Save Photo icon to finish adding the photos to the album.
 
EDIT PHOTOS
To edit photos in a photo album, locate the organization you wish to edit a photo for. Once the organization page you wish to edit the photo for has been opened, select the Photo Gallery option from the organization management menu. Once the Photo Gallery section has been opened, move your mouse over the photo you wish to edit and click on the notebook icon to edit the photo. Once the notebook icon has been selected a new screen will appear allowing the user to edit both the Title and Description of the photo. Once the photo has been edited, select the Save icon to finalize all changes made to the photo.
 
DELETE PHOTOS
To delete photos from a photo album, locate the organization you wish to delete photos from. Once the organization page you wish to delete the photo from has been opened, select the Photo Gallery option on the management menu on the left side of the screen. Once the Photo Gallery section has been opened drag your mouse over the picture you wish to edit and select the "X" icon to delete the photo. Once the “X” icon has been selected a screen will pop up asking “Are you sure you want to delete this photo?” If you wish to delete the photo select the Delete icon, if you wish to stop the delete photo process select the Cancel icon.
 
SETTING A PHOTO AS THE ALBUM COVER
To set a photo as an album cover, locate the organization you wish to edit a photo album for. Once the organization page you wish to edit the photo for has been opened, select the Photo Gallery option on the management menu on the left side of the screen. Once the Photo Gallery section has been opened select the photo you wish to set as the album cover. Once the photo has been selected, click on the small notepad icon above the picture. Once the icon has been selected a new screen will appear with the photo and a checkbox stating Set Photo as Album Cover. Check the Set Photo as Album Cover box and then select the Save icon on the bottom of the screen. Once the Save icon has been selected all changes will be made to the photo album.
 
 
DOCUMENTS
The Document feature on Cougar Link allows users to upload any word documents that correspond with the organization. Examples of the Document types are: Meeting Minutes, Constitution/Student Group Structure and Purpose Statement, and General Documents. To access the document section of Cougar Link, locate the organization you wish to manage or upload a document for. Organizations that you are currently a part of can be accessed from the My Involvement menu on the top of your screen. Once the My Involvement menu has been accessed, select the Current Memberships tab to view all the student groups you are currently a member of. From the list of student groups that appear under the Current Memberships tab select the group you wish to manage the roster for and then select the Organization Site tab to open the organization's page. Once the student group page has been opened locate the organization management menu on the left side of the screen and select the Documents option to open and view the organizations existing documents. 
 
UPLOADING A DOCUMENT
To upload a document, locate the organization you wish to upload a document for. Once the organization page you wish to upload the document for has been opened select the Documents option from the organization management menu. Once the Document section has been opened, select the Upload tab on the top of the screen. Once the Upload tab has been selected, choose the file you wish to upload from any of your saved locations. Once a file has been selected choose a Document title and provide a brief description about the Document. Once all of the required fields have been filled out select the Submit Request to finish successfully uploading the document.
 
CONSTITUTION / STUDENT GROUP STRUCTURE AND PURPOSE STATEMENT
The Constitution/Bylaws document is every student groups’ guiding document. Every organization is required to have a Constitution/Bylaws document on file with the Center for Leadership and Service. The Constitution/Bylaws document should contain the organization's name and mission. The Constitution/Bylaws document should clearly outline the organization's purpose for operating as well as the structure and selection of the organization’s executive officers. Every student group in the cougar link database should have an accessible Constitution/Bylaws statement saved in the group documents.
 
DOCUMENT TYPES
When uploading documents into Cougar Link users have a variety of document types they can choose from. The document types consist of: Constitutions/Bylaws, General Documents, Meeting Minutes, and Paper Forms.
 
CONSTITUTION/BYLAWS
To upload a Constitution/Bylaws document, locate the organization you wish to upload a document for. Once the organization page you wish to upload the document for has been opened, select the Documents option on the management menu. Once the Document section has been opened select the Upload tab on the top of the screen. Select the file you wish to upload from your saved locations. Once a file has been selected, fill out the document title and a brief description about the document. At the bottom of the screen users will see a document type drop down menu. For constitution/bylaw documents users should select the Constitution/Bylaws option. Once all of the required fields have been filled out the user can finalize the document upload by selecting the Submit Request tab on the bottom of the screen.
 
GENERAL DOCUMENTS
To upload a General document, locate the organization you wish to upload a document for. Once the organization page you wish to upload the document for has been opened select the Documents option on the management menu. Once the Document section has been opened select the Upload tab on the top of the screen. Select the file you wish to upload from your saved locations. Once a file has been selected, fill out the document title and a brief description about the document. At the bottom of the screen users will see a document type drop down menu. For general documents users should select the General Documents option. Once all of the required fields have been filled out the user can finalize the document upload by selecting the Submit Request tab on the bottom of the screen.
 
MEETING MINUTES
Meeting Minutes are documents that contain the minutes from organization meetings. To upload any documents containing meeting minutes, locate the organization you wish to upload a document for. Once the organization page you wish to upload the document for has been opened, select the Documents option from the management menu. Once the Document section has been opened, select the Choose File tab on the top right of the screen. Select the file you wish to upload from the saved locations. Once a file has been chosen, fill out the Document title and a brief description of the Document. At the bottom of the screen select Meeting Minutes from the Document Type drop down menu. Once all of the required fields have been properly filled out, select the Submit Request tab on the bottom of the screen to finish successfully uploading the document.
 
 
FORMS
The form feature on Cougar Link allows executive board members to create and publish forms for the organization. The forms are commonly questionnaires or surveys the executive board posts to tally member responses on subject matters specific to the organization. To begin creating and managing forms, locate the organization you wish to create a form for. Organizations that you are currently a part of can be accessed from the My Involvement menu on the top of your screen. Once the My Involvement menu has been accessed, select the Current Memberships tab to view all the student groups you are currently a member of. From the list of student groups that appear under the Current Memberships tab, select the group you wish to manage a form for and then select the Organization Site tab to open the organization's page. Once the student group page has been opened, locate the organization management menu on the left side of the screen and select the Forms option. Once the Forms option has been selected the user can choose to view and manage existing forms or begin to create new forms.

MANAGING FORMS
To manage a form, locate the organization you wish to manage a form for. Once the organization page you wish to manage a form for has been opened, select the Forms option from the organization management menu. Once the Forms section has been opened, select the Manage Forms subheading from the organization management menu. Once the Manage Forms section has been opened, locate and select the form you wish to manage from the list of forms that appear. Once the form has been opened, the user will have multiple selections to choose from to make edits to the organization form.

CREATING A FORM
To create a form, locate the organization you wish to create a form for. Once the organization page you wish to create a form for has been opened, select the Forms option from the organization management menu. Once the Forms section has been opened, select the Manage Forms subheading from the organization management menu. Once the Manage Forms section has been opened locate and select the Create Form tab on the top of the screen. Once the Create Form tab has been opened, a new page will appear allowing the user to insert the name of the form, select the start and end time for form submissions and set the access restrictions for the form. Once the first page of information has been completed, select the Save tab. After the Save tab has been selected a new page will open allowing the user to create and select the question types they wish to appear on the form. The question types will appear on the left side of the screen under the title Add New. The question types consist of: Check Box List, Radio Button List, Text Field, Drop Down List, Instructions, Single Check Box, Ranking, and File Upload. To add one of the question types to your form, locate the question type you wish to add from the list provided. Once a question type has been located select the “?” icon next to the question type title to open the question type.

PAGES
Once a form is created, it can be multiple. Users have the ability to view individual pages of a form. To view pages of a form, locate the organization you wish to manage a form for. Once the organization page you wish to manage a form for has been opened, select the Forms option from the organization management menu. Once the Forms section has been opened, select the Manage Forms subheading from the organization management menu. Once the Manage Forms section has been opened, locate and select the form you wish to manage from the list. Once the form has been opened, select the Page List icon on the top left of your screen. Once the Page List icon has been opened, all of the pages of the form will be selectable for management.

PAGE PROPERTIES
To view the page properties for a form you have created, locate the organization you wish to edit a form for. Once the organization page you wish to manage a form for has been opened, select the Forms option from the organization management menu. Once the Forms section has been opened, select the Manage Forms subheading from the organization management menu. Once the Manage Forms section has been opened, locate and select the form you wish to manage from the list of forms that appear. Once the form has been opened, select the Page Properties icon on the top right corner of your screen. The properties for the form will allow the user to edit and change the title of the form page. 
 
QUESTION TYPE: CHECK BOX LIST
Once the process of creating a form has begun the user has the ability to add a variety of different question types to the organization form. One of the many question type selections is a check box list. Check box lists allow the user to create a question and all of the possible answers for that question can be checked by group members completing form submissions. The answer selections can be checked in square boxes next to the responses. To add a check box list to a form locate the menu bar on the left side of the screen. The menu is located beneath the Add New heading. The Check Box List question type will be the first question type to appear on the left side menu bar. To open the check box list question type, select the “?” icon next to the check box list title. Once the “?” icon has been selected, a new screen will appear. The new screen will contain two text boxes. The first text box allows the user to type in the question they wish to be answered on the form. The second text box will give all of the possible answers for the questions. When completing the answer portion for a question, place one answer on every line if a question contains more than one possible answer. Once the question and answers have been accurately inserted into the text boxes, click the Ok icon to save the question to the form. Once a question has been completed and uploaded it will now appear on the form page. 
To edit any of the questions during the creation process click on the question you wish to edit. A menu bar will appear on top of the question with five possible options for editing the question. The first option will be a green icon with two crossing arrows. The green icon allows the user to manually move the questions up or down the form page. The second option will be the edit option. When selecting the edit option the user will have the ability to edit both the properties and answers. Properties allow the user to edit the question as well as the amount of minimum and maximum responses that question can receive. The answers section allows the user to edit the possible answers, add new answers, or include a text area, tooltip, or additional text for answer responses. Once all changes have been successfully made in the edit option, select the Apply icon to apply all the changes. The page option is a drop down menu that allows users to select what page the question will appear on based on the number of pages in the form. The fourth option on the menu will be the sequence option. The sequence option allows the user to arrange the sequence of questions that will appear on the question list. The last menu option will be the “X” icon. The “X” icon allows users to completely remove a question from the form.

QUESTION TYPE: RADIO BUTTON LIST
Once the process of creating a form has begun the user has the ability to add a variety of question types to the organization form. One of the question types is a radio button list. Radio button lists allows the user to create a question and all of the possible answers for that question can be checked by group members who have completed form submissions. The answer selections can be checked in round buttons next to the responses. To add a radio button list to a form locate the menu bar on the left side of the screen. The menu bar will appear under the heading Add New and a list of question types will be listed. The radio button list will be the second question type to appear on the left side menu bar. To open the radio button list question type, select the “?” icon next to the radio button list title. Once the “?” icon has been selected, a new screen will appear. The new screen will contain two text boxes. The first text box allows the user to type in the question they wish to be answered on the form. The second text box will give all of the possible answers for the questions. When completing the answer portion for a question, place one answer on every line if a question contains more than one possible answer. Once the question and answers have been accurately inserted into the text boxes; click the Ok icon to save the question to the form. Once a question has been completed and uploaded it will now appear on the form page. 
To edit any of the questions during the creation process click on the question you wish to edit. A menu bar will appear on top of the question with five possible options for editing the question. The first option will be a green icon with two crossing arrows. The green icon allows the user to manually move the questions up or down the form page. The second option is the edit option. When selecting the edit option the user will have the ability to edit both the properties and the answers for the form question. Properties allow the user to edit the actual question and the amount of minimum and maximum responses that question can receive. The answers section allows the user to edit possible answers, add new answers, or include a text area, tooltip, or additional text for answer responses. Once all changes have been successfully made in the edit option, select the Apply icon to apply all the changes. The third option will be the page option. The page option is a drop down menu that allows users to select which page the question will appear on based on the number of pages in the form. The fourth option on the menu will be the sequence option. The sequence option allows the user to set which sequence the question will appear on the question list. The last menu option will be the “X” icon. The “X” icon allows users to completely remove a question from the form.
 
QUESTION TYPE: TEXT FIELD
Once the process of creating a form has begun the user has the ability to add a variety of question types to the organization form. One of the many question type selections is a text list. Text lists allow the user to create a question and all of the possible answers for that question can be typed into a text box by anyone completing a form submission. To add a text list to a form, locate the menu bar on the left side of the screen. The menu bar will be under the heading Add New and a list of possible question types will be listed. The text list question type will be the third question type to appear on the menu bar located on the left. To open the text list question type, select the “?” icon next to text list title. Once the “?” icon has been selected, a new screen will appear. The new screen will contain two text boxes. The first text box allows the user to type in the question they wish to be answered. The second text box will allow the creator of the form to set how many rows they would like the question response to contain. Once the question and answer spaces have been accurately inserted into the text boxes, click the Ok icon to save the question to the form. Once a question has been completed and uploaded it will now appear on the form page. 
To edit any of the questions during the creation process click on the question you wish to edit. A menu bar will appear on top of the question with five possible options for editing the question. The first option will be a green icon with two crossing arrows. The green icon allows the user to manually move the questions up or down the form page. The second option is the edit option. When selecting the edit option, the user will have the ability to edit the properties for the form question. Properties allow the user to edit the actual question and the amount of columns and rows that a question response will have. Once all changes have been successfully made in the edit option, select the Apply icon to apply all the changes. The third option is the page option. The page option is a drop down menu that allows users to select what page the question will appear on based on the number of pages in the form. The fourth option on the menu will be the sequence option. The sequence option allows the user to set what sequence the question will appear on the question list. The last menu option will be the “X” icon. The “X” icon allows users to completely remove a question from the form.
 
QUESTION TYPE: DROP DOWN LIST
Once the process of creating a form has begun, the user has the ability to add a variety of different question types to the organization form. One of the many question type selections is a drop down list. Drop down lists allow the user to create a question and all of the possible answers for that question can be selected from a drop down menu. To add a drop down list to a form locate the menu bar on the left side of the screen. The menu bar will be under the heading Add New and a list of possible question types will be listed. The drop down list question type will be the fourth question type to appear on the left side menu bar. To open the drop down list question type, select the “?” icon next to the drop down list title. Once the “?” icon has been selected, a new screen will appear. The new screen will contain two text boxes. The first text box allows the user to type in the question they wish to be answered on the form. The second text box will give all of the possible answers for the questions. When completing the answer portion for a question, place one answer on every line if a question contains more than one possible answer. Once the question and answers have been accurately inserted into the text boxes, click the Ok icon to save the question to the form. Once a question has been completed and uploaded it will now appear on the form page.
To edit any of the questions during the creation process click on the question you wish to edit. A menu bar will appear on top of the selected question; with five possible options for editing the question. The first option will be a green icon with two crossing arrows. The green icon allows the user to manually move the questions up or down the form page. The second option will be the edit option. When selecting the edit option the user will have the ability to edit both the properties and the answers for the form question. Properties allow the user to edit the question being asked. The answers section allows the user to edit the possible answers that will appearing in the drop down menu. Once all changes have been successfully made in the edit option, select the Apply icon to apply all the changes. The third option will be the page option. The page option is a drop down menu that allows users to select what page the question will appear on based on the number of pages in the form. The fourth option on the menu will be the sequence option. The sequence option allows the user to set which sequence the question will appear on the question list. The last menu option will be the “X” icon. The “X” icon allows users to completely remove a question from the form.
 
QUESTION TYPE: INSTRUCTIONS
Once the process of creating a form has begun, the user has the ability to add a variety of different question types to the organization form. One of the many question selections is instructions. The instruction option allows the user to create the basic instruction summary they want to use for any of the forms. To add instructions to a form, locate the menu bar on the left side of the screen. The menu bar will be under the heading Add New and a list of possible question types will be listed. The instructions will be the fifth question type to appear on the left side menu bar. To open the instructions question type, select the “?” icon next to the instructions title. Once the “?” icon has been selected, a new screen will appear. The new screen will contain one text box. The text box will allow the user to type the instructions they wish to have on the form. Once the instruction information has been inserted into the text box, click the Ok icon to save the question to the form. Once a question has been completed and uploaded it will now appear on the form page.
To edit any of the questions during the creation process, click the question you wish to edit. A menu bar will appear on top of the question with five possible options for editing that question. The first option will be a green icon with two crossing arrows. The green icon allows the user to manually move the questions up or down the form page. The second option will be the edit option. When selecting the edit option the user will have the ability to edit the instruction information they inserted. Once all changes have been successfully made in the edit option, select the Apply icon to apply all the changes. The third option will be the page option. The page option is a drop down menu that allows users to select what page the question will appear on based on the number of pages in the form. The fourth option on the menu will be the sequence option. The sequence option allows the user to set what sequence the question will appear on the question list. The last menu option will be the “X” icon. The “X” icon allows users to completely remove a question from the form.
 
QUESTION TYPE: SINGLE CHECK BOX
Once the process of creating a form has begun, the user has the ability to add a variety of different question types to the organization form. One of the many question type selections is single check box. The single check box allows the user to create one check question box. To add a single check box to a form, locate the menu bar on the left side of the screen. The menu bar will be under the heading Add New; and a list of possible question types will be listed. The single check box question type will be the sixth question type to appear on the left side menu bar. To open the single check box question type, select the “?” icon next to the single check box title. Once the “?” icon has been selected, a new screen will appear. The new screen will contain a text box. The text box will allow the user to type in the one check question box they wish to have on the form. Once the single check box information has been inserted into the text box, click the Ok icon to save the question to the form. Once a question has been completed and uploaded, it will now appear on the form page.
To edit any of the questions during the creation process, click on the question you wish to edit. A menu bar will appear on top of the question with five possible options for editing that question. The first option will be a green icon with two crossing arrows. The green icon allows the user to manually move the questions up or down the form page. The second option will be the edit option. When selecting the edit option the user will have the ability to edit the single check box information they inserted. Once all changes have been successfully made in the edit option, select the Apply icon to apply all the changes. The third option will be the page option. The page option is a drop down menu that allows users to select which page the question will appear on based on the number of pages in the form. The fourth option on the menu will be the sequence option. The sequence option allows the user to set what sequence the question will appear on the question list. The last menu option will be the “X” icon. The “X” icon allows users to completely remove a question from the form.

QUESTION TYPE: RANKING
Once the process of creating a form has begun, the user has the ability to add a variety of different question types to the organization form. One of the many question type selections is ranking. Ranking allows the user to create a question and all of the possible answers for that question can be placed in order of significance. The answer selections can be checked in square boxes next to the responses. To add a ranking to a form locate the menu bar on the left side of the screen. The menu bar will be under the heading Add New and a list of possible question types will be listed. The ranking question type will be the first question type to appear on the left side menu bar. To open the ranking question type, select the “?” icon next to the ranking title. Once the “?” icon has been selected, a new screen will appear. The new screen will contain two text boxes. The first text box allows the user to type in the question they wish to be answered on the form. The second text box will give all of the possible items to be ranked in response of the question. When completing the items to rank portion of a question, place one item on every line if a question contains more than one possible item to rank. In the rank box, place the number of items that will be ranked in the submission. Once the question and items have been accurately inserted into the text boxes, click the Ok icon to save the question to the form. Once a question has been completed and uploaded it will now appear on the form page.
To edit any of the questions during the creation process, click the question you wish to edit. A menu bar will appear on top of the question with five possible options for editing the question. The first option will be a green icon with two crossing arrows. The green icon allows the user to manually move the questions up or down the form page. The second option is the edit option. When selecting the edit option the user will have the ability to edit both the properties and the answers for the form question. Properties allow the user to edit the actual question and the amount of minimum and the amount of items that can be ranked in a response. The answers section allows the user to edit the items being ranked, add new items to be ranked, or include a text area, tooltip, or additional text for answer responses. Once all changes have been successfully made in the edit option, select the Apply icon to apply all the changes. The page option is a drop down menu that allows users to select what page the question will appear on based on the number of pages in the form. The fourth option on the menu is the sequence option. The sequence option allows the user to set what sequence the questions will appear. The last menu option will be the “X” icon. The “X” icon allows users to completely remove a question from the form.
 
QUESTION TYPE: FILE UPLOAD
Once the process of creating a form has begun, the user has the ability to add a variety of different question types to the organization form. One of the many question type selections is file upload. File uploads allow the user to create a basic file upload tab. To add a file upload tab to a form, locate the menu bar on the left side of the screen. The menu bar is under the heading Add New; and a list of possible question types will be listed. The file upload question type will be the last question type to appear on the left side menu bar. To open the file upload question type, select the “?” icon next to the file upload title. Once the “?” icon has been selected, a new screen will appear. The new screen contains a text box. The text box will allow the user to type in the heading they wish to appear above the file upload tab on the form. Once the file upload information has been inserted into the text box, click the Ok icon to save the question to the form. Once a question has been completed and uploaded it will now appear on the form page.
To edit any of the questions during the creation process, click on the question you wish to edit. A menu bar will appear on top of that question with five possible editing options. The first option will be a green icon with two crossing arrows. The green icon allows the user to manually move the questions up or down the form page. The second option is the edit option. When selecting the edit option the user will have the ability to edit the file upload heading they inserted. Once all changes have been successfully made in the edit option, select the Apply icon to apply all the changes. The third option is the page option. The page option is a drop down menu that allows users to select which page the question will appear on based on the number of pages in the form. The fourth option on the menu will be the sequence option. The sequence option allows the user to set what sequence the question will appear on the question list. The last menu option will be the “X” icon. The “X” icon allows users to completely remove a question from the form.
 
PUBLISH
To publish a submission, locate the organization you wish to publish a submission for. Once you have located the organization you wish to publish a form for, select the Forms option from the organization management menu. Once the Forms option has been opened select the manage forms subheading located directly under the Forms option from the organization management menu. Once the manage forms subheading has been selected a list of all of the current organization forms will appear. Locate the form you wish to publish and select the Publish icon next to the end date of the form. Once the Publish icon has been selected a new screen will appear allowing the user to change the form status to active or inactive. Once the user has selected the form status, select the Publish Form icon to complete the form publication.
 
SUBMISSIONS
To publish a submission, locate the organization you wish to publish a submission for. Once you have located the organization you wish to publish a submission for, select the Forms option from the organization management menu. Once the Forms option has been opened, select the manage forms subheading, located directly under the Forms option. Once the manage forms subheading has been selected a list of all of the current organization forms will appear. Locate the form you wish to publish and select the Submissions icon next to the end date of the form. Once the Submissions icon has been selected, a new screen will appear, allowing the user to sort through all form submissions and responses. Submissions can be filtered by current status; pending, approved, or denied. When viewing the form submissions the user can approve the form submissions by selecting the Approve icon on the top of the screen. Responses can be exported by selecting the Export All icon on the top of the screen.
 

SERVICE HOURS
The Service Hour feature on Cougar Link is a section of the website that allows users to record and track their individual community service hours. To open the Service Hours section, locate the whose service hour you wish to view. Organizations that you are currently a part of can be accessed from the My Involvement menu on the top of your screen. Once the My Involvement menu has been accessed, select the Current Memberships tab to view all the student groups you are currently a member of. From the list of student groups that appear under the Current Memberships tab select the group you wish to view the Service Hours for and then select the Organization Site tab to open the organization's page. Once the student group page has been opened locate the organization management menu on the left side of the screen and select the Elections option to open the elections page.
 
RECORD A NEW ENTRY
To begin tracking your service hours in Cougar Link, locate the Service Hours section on the organization management menu. Once Service Hours have been selected, the Record Entry screen will open. The user wishing to submit service hours will have to complete four text boxes in order to complete a Service Hours submission. The first box to complete is the Name of the service project. The second box is the date of the service project; and the third box allows the user to give a brief Description of the event including activities completed and overall experience. The last text box the user will have to complete is the Duration, or amount of time the volunteer spent at the event. Duration hours are inputted by hours and minutes spent at the event. An example Duration time is four hours and thirty minutes; the proper way to input those hours into a Duration box would be 4:30. Once all of the text boxes have been completed, select the Submit icon to complete the service hours submission.
 
PENDING SUBMISSIONS
To view an organization's pending service hours, locate the organization you wish to view the service hours for. Once the organization site has been opened, locate the Service Hours section. Once the Service Hours section has been selected, the Record Entry screen will open. To view an Organization's pending submissions select the Pending Submissions tab at the bottom of the screen. Once the Pending Submissions tab has been opened, a list of all of the organization's service hour submissions will appear.
 
REPORTING
To complete an organization's service hours report, locate the organization you wish to view the service hours for. Once the organization site has been opened locate the Service Hours section. Once the Service Hours section has been selected, the Record Entry screen will open. To begin an Organization's service hours report, select the Reporting tab at the bottom of the screen. Once the Reporting tab has been opened, a new screen will appear. The top section of the reporting tab allows users to search through current service hour submissions. Service hours can be sorted and filtered by all users, specific users, or date of submission. To search for a specific user, type their name in the search bar. Once all the information has been submitted, select the Show Report tab to display the service hours report. All user submissions will be displayed at the bottom of the reporting screen along with the total amount of service hours that have been submitted.
 

ELECTIONS
The elections feature on Cougar Link allows organizations to conduct group elections. Elections usually occur at the end of every semester. Executive board members are voted in by group members, and the candidate with the most votes is elected. Cougar Link conducts and tallies the votes to create a convenient way for student groups to host elections. To begin creating and managing an election, locate the organization you wish to create an election for. Organizations that you are currently a part of can be accessed from the My Involvement menu on the top of your screen. Once the My Involvement menu has been accessed, select the Current Memberships tab to view all the student groups you are currently a member of. From the list of student groups that appear under the Current Memberships tab, select the group you wish to create an election for, and select the Organization Site tab to open the organization's page. Once the student group page has been opened, locate the organization management menu on the left side of the screen and select the Elections option.

CREATE AN ELECTION
To begin creating an election, locate the organization you wish to create an election for. Once the Elections page has been opened, select the Create Election icon on the top of the screen. Once the Create Election tab has been selected, a new screen will open with several text boxes. The first text box will be the name of the election being created. The second text box will be the option of including instructions with the election being created. The third box will be an optional box dependent on whether the user chose to add instruction. The third box will contain any instructions the user wants to add. The fourth box is a check box to decide if the user would like to list the election in progress as active. The fifth and sixth text boxes will determine the start and end time of the election. The last box will be another check box that determines whether the election will be a members only election. Once all information has been inputted into the text boxes select the Save icon. Once the Save icon has been selected a new screen will open up with three tabs: Properties, Ballots, and Results.
To learn more about Cougar Link elections, please click here.
If your organization would like assistance with creating or administering an election in Cougar Link, please contact Cougar Link Support at cougarlink@kean.edu.

BALLOT
To create a ballot for an election, locate the organization you wish to create a ballot for. Once an election has been successfully created, select the ballots tab to begin creating a ballot for your election. Once the Ballots tab has been selected a new screen will open. The new screen will contain three options. The first option is to choose a name for the ballot. Once a name for the ballot has been chosen, the second option will be to choose the eligibility for the ballot. The ballot can be either a General Access ballot or an Eligibility List ballot. If you wish for the ballot to be a General Access ballot, select the Enable tab. If you wish for the ballot to be an Eligibility List ballot, select the Disable tab. Once the user has selected the type of ballot they wish to create, select the Save icon to continue to the next page of the ballots. The next page of the ballot is the question type section. Just like previously stated in the Forms section, ballot question types can be: Checkbox List, Radio Button List, Instructions, Ranking, or File Uploads.
 
RESULTS
To view the results for a created election, locate the organization you wish to view election results for. Once an election has been successfully created, select the Results tab to begin viewing the election results. Once the Results tab has been selected a new screen will open. The Results will be listed under the Results tab and the user will have the option to Export Results or Export Voters. Any results the user chooses to export will be opened in a Microsoft Office Excel spreadsheet.
 
 
MANAGE
The manage feature allows users the ability to customize the visual aspects of their organization page. Organization pages can be customized to accommodate any organization's preferences. To begin customizing the features on an organization page locate the Manage option from the organization management menu. The Manage option will be the last option on the management menu.

ORGANIZATION INTERESTS
The Organization Interests feature allows each group to list all of the main interests of the group. Cougar Link matches individual user interests with organizations with similar interests. In many different areas of Cougar Link, users are provided with recommendations based off of their personal interests. To manage your organization's interests locate the Manage icon on the organization management menu located on the left side of the screen. The Manage icon is on the bottom of the management menu. Once the Manage icon has been opened three subheadings will appear: Organization interests, Organization styles, and Organization Header images. Select the Organization Interests icon to begin managing the interests of the organization. A list of selectable categories will appear under the Select Interests section of the website. The organization can sort through the interests most closely associated with their organization. Once the organization has decided which interests are most applicable to the group, they move those interests into the right column. Once in the column users can begin to rank interests in the order of importance to the organization.
 
ORGANIZATION STYLES
The Organization Styles section allows users to customize the fonts and colors of their organization page. To manage the organization styles of your organization, locate the Manage option from the organization management menu on the left side of the screen. The Manage option is the last option on the management menu. Once the Manage option has been opened, three subheadings will appear: Organization interests, Organization styles, and Organization Header images. Select the Organization styles subheading to begin managing the styles of the organization. A screen will appear with all of the fonts and color codes for the fonts. The user can change the fonts and colors with any of the selections provided by Cougar Link. Users searching for websites with a color index can use http://colour.pro/.
 
ORGANIZATION HEADER IMAGES
The Organization Header Image is the banner that appears on the top of each individual group page. Header Images can be designed to fit the style of each organization on Cougar Link. Having a banner is a group preference and groups that choose not to have a banner will be provided with a generic banner. To add an organization Header Image locate the Manage icon on the organization management menu. The Manage option is the last option on the management menu. Once the Manage icon has been opened three subheadings will appear: Organization interests, Organization Styles and Organization Header images. Select the Organization Header Images subheading to begin managing the organization header. All image size limits for header images should be between 960px x 150px (if smaller, image will be justified). All file sizes should be no more than 100KB. The supported file types for header images are JPG (RGB only), PNG, GIF. All header images should be saved in web formats. More than one header image can be uploaded for header images. If more than one image exists, Cougar Link will randomly display headers from the selections given.
If your organization would like assistance with creating an organization header image, please contact Cougar Link Support at cougarlink@kean.edu.
 
 
FOR ADDITIONAL ASSISTANCE
If you require additional assistance or have a question that has not been addressed here, please contact Cougar Link Support at cougarlink@kean.edu.

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