Approval of Guide sheets: Major Restructuring of the GE Program

As outlined in section IV. SPECIAL PROCEDURES RELATED TO THE GENERAL EDUCATION PROGRAM of the UCC Manual (beginning on page 49):

6. Approval of Guide Sheets 

Prior to implementation of a new General Education Program, special attention should be given to the development of new student guide sheets for each undergraduate program. The process for development and approval of program guide sheets shall be as follows: 

a. School/Departmental/Program Approval 

The guide sheet(s) which have been developed by faculty are presented for approval first to the School/Department/Program Curriculum Committee and then to the entire School/Department/Program. As part of the approval process by the School/ Department/Program, a vote tally of full-time faculty (i.e., number of faculty approving, not approving, and abstaining from vote for the program) must be submitted either on the transmittal form or as part of the curriculum document. The name and title of the individual responsible for documenting the vote should be noted on the transmittal form and/or curriculum document. 

b. Dean(s) approval 

The Dean(s) will collect, review and approve all major guide sheets in their respective Colleges(s) and will categorize each approved guide sheet into one of three categories: 

(1) those with no exceptions to the GE Program, 

(2) those with prior encumbrances in the GE Program, and 

(3) those with new exceptions or encumbrances in the GE Program 

The Dean(s) will then compile a master set of guide sheets that includes a signed transmittal form with each unique major guide sheet and will send a packet of 1 hard copy of each of the complete sets (including transmittal forms) to the University Senate Office (the guide sheets must also be submitted in an electronic format to the Senate Office). In this packet, the Dean(s) will include a list of all guide sheets, identified by major program and code number and will also send a copy of this list to the Chairperson of the General Education Committee and the Chairperson of the University Curriculum Committee. 

c. General Education Committee Action and Approval (if required) 

A subcommittee of the GE Committee, chaired by the Chairperson of the GE Committee, will screen all guide sheets and forward those with exceptions and/or new encumbrances to the GE Committee for approval. Those guide sheets without exception are sent to the Senate Office for distribution to the University Curriculum Committee. Upon approval by the GE Committee, the guide sheets with exceptions are returned to the Senate Office for distribution to and approval by the University Curriculum Committee. 

d. University Curriculum Committee Approval 

The University Curriculum Committee reviews and approves all new guide sheets. Upon approval, the guide sheets are returned to the Senate Office for distribution to and approval by the Senate. 

e. University Senate Approval 

The University Senate reviews and approves all new guide sheets. Upon approval, the guide sheets will be disseminated by the University Senate to the Office of the Provost, the Offices of the affected Dean(s), the sponsoring Schools/ Department(s)/Programs, the Registrar’s Office and the Director of Veterans’ Affairs. f. University Senate Guide Sheet Maintenance After University Senate approval has been completed, a comprehensive listing of major guide sheets will be maintained by each School and College on its website. The University Senate website will provide links to these websites. The listing will be: (1) kept up-to-date and include the date of approval or discontinuance (if appropriate) for each guide sheet; (2) indexed by major School/Department, major program and guide sheet code number; and (3) linked to all official guide sheets which are directly available to and printable by all campus constituencies.