Kean University's Office of Human Resources is excited to announce its transition to Workday, a new Payroll and HR System. Say hello to ease with our new self-service system, where you will can now view and manage all of your employment information from one place anytime, anywhere.
Workday is live! Click here to access the system.
Have questions about Workday? Please send an email to us at firstname.lastname@example.org.
Training Materials & Helpful Resources
(section to be updated on an ongoing basis)
- Workday People Experience Reference Guide
- Who to Contact
- Workday Glossary of Terms
- Employee Photo Guidelines
- My Guide - Accessing Workday Mobile App
- My Guide - General Navigation & User Basics
- My Guide - Employee Self-Service (Provides instructions on updating personal & banking Information. Please note that all address changes must also be made in Benefitsolver for State Health Benefits purposes.)
- My Guide - Preferred Name Changes
- My Guide - Data Entry for COVID-19 Vaccination **NOTE** As of January 2022 employees are able to self-report booster doses to their COVID-19 Vaccination record.
- NEW: 2023 Pay Schedule
- 2022 Pay Schedule for All Employees
- 2021 W-2s are available in Workday. Click here for instructions on how to access your W-2.
- My Guide - Viewing Your Payslip
- Accessing Your W-2 in Workday
Time & Attendance Information
- My Guide - Time Off Plans & Balances
- My Guide - Requesting Time Off
- Click here for an instructional video on requesting time Off for FT employees.
- My Guide - Correcting Time Off Requests
- Click here for an instructional video on how to correct a time off request.
- My Guide - Clocking In & Out **Please note that clocking in/out is required ONLY for employees who previously clocked in/out in Kronos**
- Click here for a video with step by step instructions for clocking in & out.
- My Guide - Submitting Your Time Worked (for PT, hourly & non-exempt employees)
- Click here for a video with step by step instructions on submitting time worked.
- My Guide - Submitting Overtime
- Click here for a video on how to clock in/out and submit overtime hours worked.
- Compensatory Time form for worked holidays
For Supervisors & Timekeepers
- My Guide - Approving Time Off Requests
- Click here for a video on approving requests for time off.
- My Guide - Reviewing Time Worked for Hourly Employees
- My Guide - Approving Time Cards for Hourly & Non-Exempt Employees
- My Guide - Entering Time for Hourly Employees
- Click here for a video with instructions on entering time for hourly workers.
- Cost Center/Supervisory Organization Change Request Form
For External Applicants:
For Hiring Managers & Search Committee Members
Managerial Evaluation Information
Guide for Employees Being Evaluated
For Managerial Supervisors & Next Level Management: