Human Resources Forms & Policies

Change of Address/Name 

• To update your addresses or other personal contact information, please log into Workday. Instructions for self-service can be accessed here. 
• Requests to change a legal name may be directed to HR at workday@kean.edu. Please note that the submission of supporting legal documentation (i.e. marriage certificate, divorce decree, updated social security card, etc.) will be required in order to process the change. 

Employment

• Employee Handbook
• Request for Temporary Employee Services 

Academic Specialist Employment

• Academic Specialist Employment Guidelines
• Academic Specialist & Adjunct Employment Application

Student Employment

• Student Employment Guidelines
• Student Employment Application

Adjunct Faculty

• Kean University Adjunct Faculty Handbook

Benefits

• Salary Reduction/Allocation Agreement Form 2022
• Health and Prescription Drug Application Forms
• Dental Application Forms
• Vision Care Reimbursement Form
• Leave of Absence and ADA
• Workers' Compensation

Payroll

For payroll forms and information, please visit: http://www.kean.edu/offices/human-resources/payroll

Performance Evaluation Forms

Visit the performance management webpage at: http://www.kean.edu/offices/human-resources/performance-management 

Time and Attendance

• State Holidays - 2023 (subject to change based on final NJ State approval)
• Bi-weekly Form for NL employees
• HR Compensatory Time Form for Holidays

Travel Manual

• Kean University Travel Manual
• Travel Authorization Request - Form A
• Travel Reimbursement - Form B
• Ethics Compliance - Form C
• Travel Pre-payment Check Request - Form D
• Travel Support Application - Form E
• China Travel 

Travel Authorization Request and Travel Reimbursement forms may be picked up at the Financial Services Office. Please contact Jessica Bances at 7-3296 for more information.

Student Travel & Safety

• Curriculum Related Student Travel Policies And Procedures

Questions on student travel should be directed to the Office of Academic Affairs.

Other University Policies 

• State of NJ Domestic Violence Policy for Public Employers 
  • Points of Contact: Jocelyne Kwiecinski [jkwiecin@kean.edu; 7-3266] or Lisa Lyle [llyle@kean.edu; 7-3303]
• Policy for the Protection of Minors on Campus
  • Point of Contact: Lisa Lyle [llyle@kean.edu | 7-3303] 
• State of NJ Workplace Gender Transition Guidelines 
  • Point of Contact: Brian Beckwith, Director of Affirmative Action Programs [bbeckwit@kean.edu]
  • Click here to visit the State of New Jersey's Transgender Information Hub which has been established to assist the transgender and non-binary community find programs and services to support them. 
• The Pregnant Workers Fairness Act (PWFA) requires employers to provide reasonable accommodations, including chairs, stools, additional bathroom breaks and restrictions to what they can carry, for pregnant workers. Further, under the PWFA, employers must provide reasonable accommodations to pregnant or breast-feeding employees. For more information on the PWFA, click here. For information on the location of on-campus lactation rooms, click here.