Office of the Registrar's Forms and Policies

Form:	What to Do:
Address Change/Update	Update User Profile on KeanWISE Self-Service.
Audit Option	Email form to regme@kean.edu.
Change of Date of Birth (DOB)	Email form to regme@kean.edu.
Change of Home Campus Location	You must complete the information for your current academic program(s)/major(s) and receive the approval of your department chair/executive director/coordinator for each program/major. Once approved by your department chair(s)/executive director(s)/coordinator(s), please submit the signed form to the Office of the Registrar/One Stop via regme@kean.edu.
Change of Legal Name	To change your legal name, complete this form and submit the required documents to regme@kean.edu. If you are interested in adding a preferred name (not a legal name change), please contact regme@kean.edu with the request for a preferred name change. Be sure to email regme@kean.edu from your Kean University provided email account and include your full legal name, your preferred name and your Kean ID number.
Change of Social Security Number	Email form to regme@kean.edu.
Course Withdrawal	Online Microsoft Form that is automatically submitted to the Office of the Registrar for processing. This form should only be used when a student wishes to withdraw from one or more courses after the Add/Drop period has closed. Please review the Academic Calendar for withdrawal deadlines.
Coursework at Another Institution Request	Current undergraduate students in good academic standing may request to take coursework at another institution. Please have the chairperson scan and email the completed, signed form to transfer@kean.edu with the student's ID number in the subject line. For more information please visit the Office of Admissions' Transfer Credits information page or contact the Office of Admissions at transfer@kean.edu.
Diploma Duplicate / Replacement Request Form	Complete this online form to request a duplicate or replacement diploma.
Extension Requests - Graduate Students Only	Obtain signed approval from program coordinator, and then email form to r egme@kean.edu.
Grade Recalculation (Course Repeat) [For Coursework Completed Fall 1987-Summer 2024 Only]	Email form to regme@kean.edu. This form is NOT necessary for undergraduate coursework completed on the subsequent attempt Fall 2024 and after. Please refer to the Academic Catalog for the full current policy.
Graduate Change of Option Request - Graduate Students Only	Enrolled graduate students in good academic standing may request a change in their academic option by completing this form and their program coordinator's approval. Completed forms should be returned via email to regme@kean.edu.
Independent Study Application - Graduate	Obtain signed approval from instructor, then chairperson of department, and lastly email form to sched@kean.edu.
Independent Study Application - Undergraduate	Obtain signed approval from instructor, then chairperson of department, and lastly email form to sched@kean.edu.
Major-Minor Status Change	Email form to regme@kean.edu after receiving approval from your major/minor department chair/executive director/coordinator.
Never Attended Course Reinstatement	Obtain signed approval from faculty member, Financial Aid, Student Accounting, and then submit via email to regme@kean.edu.
New Jersey Dream Act	Submit to the Office of the Registrar with supporting documents via email to regme@kean.edu.
Pass/Fail Option	Email form to regme@kean.edu.
Permission for UG Students to Take GR Coursework	Obtain signed approval from advisor, then the Dean of the college, and lastly submit to One Stop Service Center via email to regme@kean.edu.
Petition for New Jersey Resident Tuition Classification	Students classified as non-residents requesting a change in their residency status for a semester subsequent to their initial semester must complete this petition and return the completed form to the One Stop Service Center via email at regme@kean.edu prior to the beginning of the term in which a change in status is requested.
Phone Number Change/Update	Update User Profile on KeanWISE Self-Service.
Preferred Name Request	If you are interested in adding a preferred name (not a legal name change), please contact regme@kean.edu with the request for a preferred name change. Be sure to email regme@kean.edu from your Kean University provided email account and include your full legal name, your preferred name and your Kean ID number.
Reactivation Request	Please follow the instructions provided on the Re-Enrollment Admissions page for deadlines and the online application link.
Registration Petition (Pre/Co-Requisite Override/Credit Overload/Time Conflict Override)	Obtain signed approval from chairperson, and then email form to regme@kean.edu.
Registration Request	Online Microsoft Form that is automatically submitted to the Office of the Registrar for processing. This form should only be used when a student is not able to register themselves on KeanWISE. Please visit www.kean.edu/register for instructions on course registration.
Reverse Transfer Agreement Waiver	Email form to regme@kean.edu.
Student Educational Records Release (FERPA Policy)	Log into your KeanWISE account to add an individual to be authorized for release of your information. Students may access the Student Records Release in KeanWISE directly by clicking here.
Substitution of Graduate Coursework - Graduate Students Only	Obtain signed approval from program coordinator, and then submit the completed form to the Office of the Registrar via email at coursesubs@kean.edu.
Thesis Application - Graduate Students Only	Obtain signed approval from faculty, program coordinator, and dean, then email form to sched@kean.edu.
Transcript Request Form Prior to 1980 Only	If you attended Kean University prior to 1980, please complete this online form to request a transcript. For students who enrolled at Kean 1980 and after, please visit the Transcript Request page for additional information.
Transfer of Credit - Graduate Students Only	Obtain signed approval from program coordinator, and then email form to regme@kean.edu.