Registrar Resources for Faculty
KeanWISE Update
Beginning with Fall 2025 registration, a new cloud-based KeanWISE Self-Service portal will be available! Registration for Summer 2025 will continue in our current version of KeanWISE Self-Service.
While we continue to migrate student records, students and advisors are encouraged to use our current version of KeanWISE Self-Service. Not all student information and functionality may available in our new cloud-based version of KeanWISE Self-Service at this time. Additional details will be shared as they become available.
KeanWISE Self-Service (Summer 2025 and prior)
Ellucian Colleague (Summer 2025 and prior)
KeanWISE Self-Service (Fall 2025 and beyond)
Ellucian Colleague (Fall 2025 and beyond)
Welcome!
The resources on this page are intended to assist faculty members with completing processes coordinated through the Office of the Registrar.
We welcome your feedback and suggestions for future resources. Please be patient as we work to develop and update resources.
Self-Service "Never Attended" Reporting
Self-Service Requisite Waivers and Student Petitions
Course Scheduling Resources (including Data Resources)
Colleague Hold Resolution
Beginning with Fall 2025, student registration will take place in a new cloud-based version of Ellucian Colleague and KeanWISE Self-Service. Faculty and staff members designated to manage holds must use the cloud-based Ellucian Colleague to resolve student holds for Fall 2025 and beyond.
Resolving Holds and Restrictions in Ellucian Colleague - The appropriate user permissions are required to access Ellucian Colleague to resolve holds and restrictions.
Ellucian Colleague (Fall 2025 and beyond)
Self-Service "Never Attended" Reporting
Beginning with the Summer Session II 2024 term, the mandatory "Never Attended" Report will be completed in KeanWISE Faculty Self-Service. Timely and accurate completion of the "Never Attended" Report allows departments and instructors to remain compliant with the Attendance Confirmation Policy, so that the institutional may remain compliant with federal financial aid guidelines. The resources below will aid in completing the "Never Attended" Report.
KeanWISE Self-Service "Never Attended" Reporting Instructions [PDF]
KeanWISE Faculty Self-Service Portal
Attendance Confirmation Policy
Self-Service Requisite Waivers and Student Petitions
Designated faculty and staff have the ability to approve requisite waivers and student petitions for registration in Faculty Self-Service.
KeanWISE Self-Service (Summer 2025 and prior)
Ellucian Colleague (Summer 2025 and prior)
KeanWISE Self-Service (Fall 2025 and beyond)
Ellucian Colleague (Fall 2025 and beyond)
Requisite Waivers
A course requisite waiver is issued by the approved academic authority to provide an exemption or permission to enroll in a course without meeting one or more of its prerequisites or corequisites. Prerequisites are courses or requirements that students must complete before they can enroll in another course (i.e.: a course at the same level or at a higher-level course), while corequisites are courses that must be taken concurrently with another course.
Please be aware that a course requisite waiver is specific to a course during registration and does not serve other purposes. This course requisite waiver in KeanWISE Self-Service is NOT used to provide a waiver of an academic program's degree requirements. A program requisite waiver is issued by the approved academic program authority to waive or substitute a program requirement. These program requisite waiver approvals must be sent to the Course Substitutions and Exceptions team of the Graduation Unit within the Office of the Registrar by emailing coursesubs@kean.edu.
Approving Course Requisite Waivers and Student Petitions Instructions [PDF]
Student Petitions
A student petition is issued by the approved academic authority to provide formal permission to register for a course in which the student meets all of the requirements to enroll in.
Approving Course Requisite Waivers and Student Petitions Instructions [PDF]
Approving Course and Course Section Student Petitions in Colleague Instructions [PDF] - The appropriate user permissions are required to access Ellucian Colleague to enter approved petitions.
Self-Service Grading
All course section grading takes place in Faculty Self-Service. A resource guide with screenshots and instructions is available to assist faculty members with submitting their final course grades.
Faculty Self-Service Final Grading Instructions [PDF]
Self-Service Advising
The Advising module of KeanWISE Self-Service allows an Academic Advisor to view records for their student advisee. The resource guide below will provide an overview of the Advising module.
Self-Service Advising [PDF]
Below are additional resources that may be useful to advisors as they are meeting with advisees:
How to Register [VIDEO]
Using Student Planning to Register [PDF]
Academic Plans
Advisors can develop an academic plan for students in KeanWISE Student Planning. An instructional video has been created to aid in this process.
Creating an Academic Plan [Video]
Faculty Forms
The following forms are for use by Kean University faculty members. Students should not submit these forms to the Office of the Registrar or the One Stop Service Center. For student forms, please visit the Forms and Polices section of the Registrar website.
| Form Name | What to Do: |
|---|---|
| Coursework at Another Institution Request | The department chairperson should scan and email the completed, signed form to transfer@kean.edu with the student's ID number in the subject line. |
| Grade Change Form (request by emailing grading@kean.edu) |
The Grade Change Form should not be given to students at any time. To request a copy of the form, please visit the One Stop Service Center or email grading@kean.edu. Once the Grade Change Form has obtained the necessary faculty and dean approvals, please return the completed form to the Office of the Registrar via email at grading@kean.edu. |
Course Scheduling Resources
The resources below are intended for academic department chairs and academic course schedulers to aid in the course monitoring and scheduling process. For questions regarding course scheduling or requests for additional resources, please contact the Scheduling Unit within the Office of the Registrar at sched@kean.edu.
Published Course Section List
The KeanWISE Self-Service Course Catalog should be used as the primary listing of active courses for Summer 2024, Fall 2024, Winter 2025 and Spring 2025. However, the report below has been published to aid academic departments in compiling information for Winter, 2024, Spring 2024, Summer 2024, Fall 2024, Winter 2025 and Spring 2025.
Course List by Sections (Winter, 2024, Spring 2024, Summer 2024, Fall 2024, Winter 2025, Spring 2025)
Scheduling Guidelines
The Kean University Course Scheduling Guidelines provide guidance for course scheduling planning for an upcoming term. When viewing the document for the first time, department chairs and academic schedulers must request access using their Kean Google account.
Office of the Registrar Scheduling Guidelines
Data Resources
The following links may be useful for department chairs and academic schedulers to make informed data-driven decisions for course scheduling. Access may be limited and require logging in using your Kean Google account.
Kean University Student Success Dashboard - Faculty Dashboard
Institutional Research - Student Enrollment Headcount by Program - Union Campus
Institutional Research - Student Enrollment Headcount by Program - Kean Online
SADI Spring 2025 Enrollment Report
SADI Spring 2025 Course Registration Report
SADI Fall 2024 Enrollment Report