Undergraduate Degree Candidates
- Account Restrictions
- Ceremony Information
- Diploma Information
- Graduation with Honors
- Graduation Incentive Program
- Fee Information
- Repeat Grade Policy
- Review of Academic Progress/Conferral Process
- Statements of Completion
- Teacher of the Year
- Transcript Delivery
Kean University confers degrees based on three annual cycles: January, May and August. All undergraduate students with 90 credits or more will be emailed information regarding the degree conferral application by the end of March for January applications and the end of July for May and August application.
- Students who are within one academic year of degree completion should log into their KeanWISE accounts in order to complete an application for degree completion (see deadlines below). A $100 fee will be collected at the time of submission. Only online applications and payments can be accepted; hard copies of degree applications and other forms of payment will not be accepted.
- Applicants have three conferral cycles in order to fulfill their degree requirements before having to complete the application process again. This includes filling out a new application and repayment of the $100 fee. Exceptions cannot made, so proper planning with an academic advisor is imperative.
Deadlines for applications for undergraduate degree conferral are as follows:
- Early Submission: Applications received by the following deadlines will be evaluated prior to the add/drop period of the student’s final semester. You will be notified only if there are any problems. Please note that this early evaluation will provide an opportunity to clear problems affecting your graduation.
- January 2019: April 27, 2018
- May and August 2019: October 5, 2018
- January 2020: April 26, 2019
- May and August 2020: October 4, 2019
- Final Submission: Applications received after the early submission deadlines will be accepted in accordance with the dates listed below, but will not have the advantage of early evaluation.
- January 2019: October 5, 2018
- May and August 2019: February 1, 2019
- January 2020: October 4, 2019
- May and August 2020: February 7, 2020
- Late Applications: Submitting an application after the final submission deadline for the respective conferral cycle may result in delayed processing and may bear other time sensitive implications and restrictions, such as those listed below. Submission of an online application signifies an understanding of these terms. If a student chooses not to accept these terms, an application for the following cycle should be filed instead.
- The evaluation of academic progress toward degree completion may not occur until mid-semester of the desired graduation cycle.
- Requests for letters of completion will not be given priority over the requests of applicants who submitted applications in accordance with established deadlines.
- Distribution of diplomas and transcripts with degrees posted may be delayed.
- Eligible students’ names may not be:
- included in the commencement bulletin
- submitted for an invitation to the Honors Convocation ceremony
- submitted to obtain a gold tassel which indicates honors for commencement
- Cum Laude Honors
- Honors requirements must be met by the end of the first semester of the senior year (usually fall or the end of the winter break semester following fall semester to participate in the commencement ceremony with honors and to be eligible to receive a gold tassel).
- Students will achieve honors designation upon completion of a minimum of 45 semester hours at Kean, excluding credits earned on a Pass/Fail or Satisfactory/Unsatisfactory basis, and who have achieved a minimum 3.45 GPA.
- Any candidate with a grade of "Incomplete" cannot be considered eligible for honors until that grade has been resolved. Honors designation for diplomas and transcripts is determined when the degree is conferred.
- Applications for degree conferral must be submitted before the published deadlines in order to participate in the Honors Convocation ceremony.
- Designations are as follows:
- Cumulative average of 3.85-4.00: Summa cum laude
- Cumulative average of 3.65-3.84: Magna cum laude
- Cumulative average of 3.45-3.64: Cum laude
- Additional Honors
- Some programs, such as those housed within the NJCSTME (Research First Initiative), may have additional honors designations or ceremonies. Academic advisors should be consulted for further information.
Graduation candidates are required to pay a $100 processing fee. The fee is collected via the online application; other forms of payment cannot be accepted. This fee covers the processing of the degree application, a complimentary set of transcripts, caps and gowns for those participating in commencement exercises, and the diploma.
This fee will not be waived or reduced for students who do not participate in commencement.
- Students in need of evidence of degree completed (or anticipated completion) may request a letter verifying this information to be sent to a third party. Please email request forms to email@example.com.
- Attention: LATE APPLICANTS will not be given letters of completion/anticipated completion prior to the completion of requests and/or conferrals for students who adhered to established deadlines.
- Upon receipt of an application for degree conferral, the Office of the Registrar will perform an audit of the candidate’s academic record to determine eligibility for degree conferral.
- Undergraduate evaluations are completed by the Office of the Registrar based on the candidates’ last names as follows. General inquiries regarding the application and review process should be sent to firstname.lastname@example.org. More specific concerns can be directed to the evaluators as listed below.
- Eligible candidates’ degrees are conferred within six weeks of the conferral date for the respective cycle.
- Candidates will be notified via email of any missing degree requirements in accordance with the published deadlines.
- Candidates are responsible for submitting information regarding any transfers of credit, substitutions, or waivers PRIOR to the submission of their degree application. Failure to do so may result in delays in the conferral of the degree.
- Ms. Rosa Cameli
- Letters C-L
- Ms. Blanca Cieri
- Letters A and M-R
- Ms. Martha (Mari) McDevitt
- Letters B and S-Z
- Repeating Courses for Grade Recalculation Policy - Undergraduate courses taken by undergraduate matriculated students are eligible for repeat under this policy. Beginning with Fall 1987 Semester, courses completed with grades of A-/ B+/ B/ B-/ C+/ C/ D/ F/AF may be repeated. Graduate courses cannot be considered for grade recalculation. For more information and a request form see Course Grade Recalculation policy (Course Repeat).
- The Graduation Incentive Program will assist our world-class students who are just short of meeting their four-year graduation goal by allowing them the summer to complete it with an incentive of $1,000. Please review the current eligibility requirements.
- Once a degree is conferred, the degree and date will notated on an official Kean University transcript.
- Transcripts will not be released to graduates with active holds until all restrictions are resolved. Holds can be viewed by logging into your KeanWISE account. Upon resolving all holds, please contact the Office of the Registrar.
- A complimentary copy of your transcript will be sent from the Office of the Registrar approximately three months after the degree conferral date.
- Names on diplomas will appear as they are listed on file with the university. This information is pre-populated on the degree application and cannot be changed by the applicant.
- If you would like to have the name on file abbreviated for your diploma, please email email@example.com.
- Other name changes should be addressed via the Change of Name form. Only students who have already submitted an application for graduation may email this form and its required supplements to firstname.lastname@example.org.
- Official diplomas will be mailed from the vendor Kean employs approximately three months after the conferral date. Graduates will receive notification from the vendor via their Kean email addresses once their diploma has been mailed (Diplomas are not distributed during the commencement exercises.)
- Students who participate in commencement exercises will receive diploma covers at the ceremony. All others may pick up their diploma covers at the Office of the Registrar or Kean Ocean Administrative Office.
- Diplomas will not be released to graduates with active holds until all restrictions are resolved. Holds can be viewed by logging into your KeanWISE account. Upon resolving all holds, please contact the Office of the Registrar. Restricted diplomas will be mailed to the Office of the Registrar and will be available for pick-up or mailing upon the resolution of all holds.
Replacement Diploma Ordering
- Graduates interested in obtaining a replacement copy of their diploma should complete a Request for a Replacement Diploma.
Original Diploma Pickup
If you would like to pick up your diploma after graduation and you have a hold on your account, you must:
- Clear any outstanding hold
- Contact email@example.com with instructions to where you wish to send your diploma
- If you wish to pick your diploma, consult our website for office hours
If you never picked up your diploma after graduation and you do not have any holds, you must:
- Contact firstname.lastname@example.org with instructions on where you wish to send your diploma. If you wish to pick up your diploma, consult our website for office hours.
If you are unsure if you have any holds, contact the Office of the Registrar at 908-73-REGME or login to your KeanWISE account.
- Kean University holds commencement exercises in May January, May and August candidates are invited to participate.
- Candidates will receive information via their Kean email addresses during the spring semester regarding cap and gown orders, location, guest information, etc.
- Please note: Participation in the commencement ceremony does not guarantee degree conferral. The Office of the Registrar must verify that all degree requirements have been met in order to officially confer a degree.
- Students may show their appreciation for a professor who made a special contribution to their education by submitting an application for Teacher of the Year to the Alumni Relations Office.