Undergraduate Degree Candidates
- Account Restrictions
- Ceremony Information
- Diploma Information
- Graduation with Honors
- Graduation Incentive Program
- Fee Information
- Repeat Grade Policy
- Review of Academic Progress/Conferral Process
- Statements of Completion
- Teacher of the Year
- Transcript Delivery
Kean University confers degrees based on three annual cycles: January, May and August.
- Students who are within one academic year of degree completion should log into their KeanWISE accounts in order to complete an application for degree completion (see deadlines below). A $100 fee will be collected at the time of submission. Only online applications and payments can be accepted; hard copies of degree applications and other forms of payment will not be accepted.
- Applicants have three conferral cycles in order to fulfill their degree requirements before having to complete the application process again. This includes filling out a new application and repayment of the $100 fee. Exceptions cannot made, so proper planning with an academic advisor is imperative.
- Cum Laude Honors
- Honors requirements must be met by the end of the first semester of the senior year (usually fall or the end of the winter break semester following fall semester to participate in the commencement ceremony with honors and to be eligible to receive a gold tassel).
- Students will achieve honors designation upon completion of a minimum of 38 semester hours at Kean, excluding credits earned on a Pass/Fail or Satisfactory/Unsatisfactory basis, and who have achieved a minimum 3.45 GPA.
- Any candidate with a grade of "Incomplete" cannot be considered eligible for honors until that grade has been resolved. Honors designation for diplomas and transcripts is determined when the degree is conferred.
- Applications for degree conferral must be submitted before the published deadlines in order to participate in the Honors Convocation ceremony.
- Designations are as follows:
- Cumulative average of 3.85-4.00: Summa cum laude
- Cumulative average of 3.65-3.84: Magna cum laude
- Cumulative average of 3.45-3.64: Cum laude
- Additional Honors
- Some programs, such as those housed within the NJCSTME (Research First Initiative), may have additional honors designations or ceremonies. Academic advisors should be consulted for further information.
Graduation candidates are required to pay a $100 processing fee. The fee is collected via the online application; other forms of payment cannot be accepted. This fee covers the processing of the degree application, a complimentary set of transcripts, caps and gowns for those participating in commencement exercises, and the diploma.
This fee will not be waived or reduced for students who do not participate in commencement.
- Upon receipt of an application for degree conferral, the Office of the Registrar will perform an audit of the candidate’s academic record to determine eligibility for degree conferral.
- Undergraduate evaluations are completed by the Office of the Registrar based on the candidates’ last names as follows. General inquiries regarding the application and review process should be sent to email@example.com. More specific concerns can be directed to the evaluators as listed below.
- Eligible candidates’ degrees are conferred within six weeks of the conferral date for the respective cycle.
- Candidates will be notified via email of any missing degree requirements in accordance with the published deadlines.
- Candidates are responsible for submitting information regarding any transfers of credit, substitutions, or waivers PRIOR to the submission of their degree application. Failure to do so may result in delays in the conferral of the degree.
- All final grades, incomplete grades, transcripts, waivers, and substitutions, MUST be received within two weeks after the degree date (January, May, August), in order to be eligible for that graduation conferral period.
- Repeating Courses for Grade Recalculation Policy - Undergraduate courses taken by undergraduate matriculated students are eligible for repeat under this policy. Beginning with Fall 1987 Semester, courses completed with grades of A-/ B+/ B/ B-/ C+/ C/ D/ F/AF may be repeated. Graduate courses cannot be considered for grade recalculation. For more information and a request form see Course Grade Recalculation policy (Course Repeat).
- The Graduation Incentive Program will assist our world-class students who are just short of meeting their four-year graduation goal by allowing them the summer to complete it with an incentive of $1,000. Please review the current eligibility requirements.
- Once a degree is conferred, the degree and date will notated on an official Kean University transcript.
- Transcripts will not be released to graduates with active holds until all restrictions are resolved. Holds can be viewed by logging into your KeanWISE account. Upon resolving all holds, please contact the Office of the Registrar.
- A complimentary copy of your transcript will be sent from the Office of the Registrar approximately three months after the degree conferral date.
- Names on diplomas will appear as they are listed on file with the university. This information is pre-populated on the degree application and cannot be changed by the applicant.
- Official diplomas are mailed to the student's home address on file approximately three months after the conferral date. Graduates will receive notification from the diploma vendor via their Kean email address once their diploma has been mailed (diplomas are not distributed during the commencement exercises.) NOTE: If you would like to change your diploma mailing address, please notify the Office of the Registrar via email at firstname.lastname@example.org prior to graduation.
- Students who participate in commencement exercises will receive diploma covers at the ceremony. All others will receive their diploma covers by mail.
- Diplomas will not be released to graduates with active holds until all restrictions are resolved. Holds can be viewed by logging into your KeanWISE account. Upon resolving all holds, please contact the Office of the Registrar. Restricted diplomas will be mailed to the Office of the Registrar and will be available for pick-up or mailing upon the resolution of all holds.
Replacement Diploma Ordering
- Graduates interested in obtaining a replacement copy of their diploma should complete a Request for a Replacement Diploma.
Original Diploma Pickup
If you would like to pick up your diploma after graduation and you have a hold on your account, you must:
- Clear any outstanding hold
- Contact email@example.com with instructions to where you wish to send your diploma
- If you wish to pick your diploma, consult our website for office hours
If you never picked up your diploma after graduation and you do not have any holds, you must:
- Contact firstname.lastname@example.org with instructions on where you wish to send your diploma. If you wish to pick up your diploma, consult our website for office hours.
If you are unsure if you have any holds, contact the Office of the Registrar at 908-73-REGME or login to your KeanWISE account.
- Kean University holds commencement exercises in May. January, May and August candidates are invited to participate.
- Candidates will receive information via their Kean email addresses during the spring semester regarding cap and gown orders, location, guest information, etc.
- Please note: Participation in the commencement ceremony does not guarantee degree conferral. The Office of the Registrar must verify that all degree requirements have been met in order to officially confer a degree.
- Students may show their appreciation for a professor who made a special contribution to their education by submitting an application for Teacher of the Year to the Alumni Relations Office.