Academic Advisement

Office Hours 

Full-time Faculty Office Hours 

Full-time faculty office hours are five hours per week. The five office hours are to be scheduled in one-hour minimum time blocks over a minimum of three days, outside of regular class time each of the 15 weeks plus the final exam period (Kean Online, for the 8 weeks) during the semester.  Faculty teaching Kean Online courses may offer only virtual hours, and faculty teaching face-to-face courses may be a combination of virtual and face-to-face sessions.  All office hours must be listed in the Navigate 360 system, on each course syllabus, and posted in your Canvas course announcements.   

Adjunct Faculty Office Hours 

Adjunct faculty office hours are a requirement. These office hours are scheduled with students either in person or virtually, outside of regular class time each of the 15 weeks plus the final exam period (Kean Online, for the 8 weeks) during the semester.  

Please note these office hours guidelines are as follows: 

• Adjuncts teaching fewer than 3 credits must offer a minimum of 30 minutes weekly 

• Adjuncts teaching one (3 or 4 credit) class must offer a minimum of 1 hour weekly 

• Adjuncts teaching more than one class must offer an additional 30 minutes weekly 

All office hours must be listed in the Navigate 360 system, on each course syllabus, and posted in your Canvas course announcements. Please consult your Department Chair if you would like to identify a location to hold office hours on campus; if there is no space available, you may sign up for a space at the Nancy Thompson Learning Commons (Library). 

For course instructor office hours specifically, please set up using the following configuration:  

Care Unit = Advising & Support 

Location = Faculty Office 

Service = Meet with Instructor for Course Support 

Courses = Include a list of all courses you are teaching in this term 

Academic Advisement

 

Academic advisement of students at Kean University is comprised of a shared split model of advising, where students are divided between a centralized advising unit (i.e. the Center for Advising, Persistence and Success) and respective academic departments. Once students have completed 60 credits or more with a professional advisor, they are transitioned to be advised by a faculty advisor within their discipline of study.  

The responsibility for academic advisement of juniors and seniors rests with the full-time faculty in academic programs. Each academic program at the University has a system for advisement through which students may seek academic counseling during registration and other periods throughout the academic year. All academic advisement appointments should be scheduled and reported on in  Navigate360. 

Appointment Scheduling and Notetaking 

All Faculty use Navigate 360 as a centralized scheduling location to schedule appointments with students.   

• Complete your Fall 2025 Checklist by September 5th 

• Learn how to report on an appointment you held with a student  

• Learn how to submit Academic Alerts for students enrolled in your classes 

To access Navigate360, click on “Navigate360” from the MyApps page at Kean. Additional information related to the use of Navigate360 can be found via the Navigate360 Support Site.  For additional questions, please email NavigateSupport@kean.edu.  

Within Navigate, Faculty are required to: 

• Add their Availability so that students can see appointment options and book 

• Sync their Calendar so that appointment windows are always updated 

With calendar integrations available, this system streamlines the process of appointment scheduling and allows faculty to access data and information regarding appointments quickly and efficiently. Scheduling and appointment notetaking completed in Navigate360 allows faculty and staff across campus to be collaborative in assisting students by viewing others’ notes and interactions.  

• This video tutorial goes through the process of scheduling an appointment as a student via the Navigate360 app.  

• This video tutorial provides a step-by-step overview of reporting on appointments in Navigate360.   

It is important to highlight that Navigate360 contains much of the information in KeanWISE but in a more easily accessible format. Advisors will still access KeanWISE complimentary to Navigate360 to review course evaluations and lift holds.  

To access Navigate360, click on “Navigate360” from the Quick Links on the Kean Homepage. Additional information related to the use of Navigate360 can be found via the Navigate360 Canvas Course. For additional questions, please email NavigateSupport@kean.edu. 

Academic Alert Reporting  

All instructors must submit Academic Alerts for students enrolled in their classes. During the reporting period, faculty will receive an email including an individualized link to submit feedback for students in their courses.  

Faculty are also able to submit feedback for students throughout the semester via their Professor Home Screen. For detailed instructions, click HERE. Instructors enter Academic Alerts via Navigate360 and, when applicable, students receive tailored outreach and intervention. Please note that if a student is not at-risk, they will not receive a notification at all. If they are at-risk, they will receive tailored email communication including the class, instructor and submitted alerts. They will not be able to review the comments submitted. Students will also be able to preview information regarding resources and next steps within the intervention email. 

Latest Advisement Notes:

2. (February 2, 2024) Click here for instructions for Submitting Academic Alerts for Spring 2024 Full and First Half term courses.

1. (September 22, 2023) Click here for instructions for Submitting Academic Alerts for Fall 2023 Full and First Half term Courses.

Archived Advisement Notes