Post-Award Faculty Tool Box & Help Desk

Post-Award Toolbox

Professional Service Agreements (PSA) Guide: Use this PSA Prehire Worksheet to collect the necessary information for creating your agreement. Once completed, send the worksheet to postaward@kean.edu for further guidance.
- Required process for engaging consultants:
- All Professional Services Agreements (PSAs) must be accompanied by an approved purchase order before the start of any services, regardless of whether the consultant is paid once or in installments.
- Avoid Confirming Orders—transactions entered after services have started—require written CFO approval and should be avoided whenever possible to ensure compliance with university procurement policy.
  - IMPORTANT NOTE: Current Kean employees and Kean Faculty cannot use a PSA to work on a grant.
ESM Purchase Requester Guide
Expense Reimbursement Voucher Steps
Honoraria Payment Procedures
How to Request a Student Participant Stipend
How to Review Your Budget
Participant Incentives - Gift Cards
SaaS Object Code Definitions
Steps for Food Requests
Student & Part-Time Hiring
Understanding Student Participant Support Processing
University Procurement Contract Rules & Procedures
Purchasing software or computer equipment guide

Budget Revisions

Revision of budget and program plans 2 CFR 200.308

Food Costs and Federal Grants

Federal guidelines (2 CFR Part 200) allow food costs only when directly necessary for program objectives.

Allowable costs may include: meals or light refreshments at family engagement events, day-long trainings, or after-hours meetings. —if participation is essential to the program.
Unallowed costs for routine staff meetings, networking/social events, remote meetings, or alcohol.

For details, see:

Federal grants may have additional program-specific rules; contact your program officer for guidance.