Post-Award Faculty Tool Box & Help Desk

Post-Award Toolbox

Professional Service Agreements (PSA) Guide: Use this PSA Prehire Worksheet to collect the necessary information for creating your agreement. Once completed, send the worksheet to postaward@kean.edu for further guidance.
- Required process for engaging consultants:
- All Professional Services Agreements (PSAs) must be accompanied by an approved purchase order before the start of any services, regardless of whether the consultant is paid once or in installments.
- Avoid Confirming Orders—transactions entered after services have started—require written CFO approval and should be avoided whenever possible to ensure compliance with university procurement policy.
ESM Purchase Requester Guide
Expense Reimbursement Voucher Steps
Honoraria Payment Procedures
How to Review your Budget
Participant Incentives - Gift Cards
Steps for Food Requests
Student & Part-Time Hiring
University Procurement Contract Rules & Procedures
Purchasing software or computer equipment guide

Important information about FY 25 year-end closing HERE

Procurement Deadlines for FY 25 Year-End Closing:

6/5/25 enter by 4 pm - last day to submit a PO request in ESM
6/6/25 - Goods and services received/accepted this day should have invoices forwarded to Accounts Payable on 06/20/25
6/12/25 approved by 4 pm- Last day for purchase request to be approved in ESM
6/13/202-6/30/2025 - ESM suspended for all users
06/30/25 - POs and BPOs goods and services received/accepted this day should have invoices forwarded to Accounts Payable on 07/11/2025. Contact the vendor for an invoice on 06/30 to meet the payment deadline 7/11
07/11/2025 - PO or BPO that has not been received/accepted in the system by 6/30/25, a new PO or BPO will need to be generated in the new system.